Administrative Support Specialist

4 weeks ago


Warren, Maine, United States Developmental Disabilities Resource Center Full time

bJobTitle:/bAdministrativeAssistant/bbrbrbAbouttheRole:/bbrAsanAdministrativeAssistantintheQualityLivingOptionsdepartmentatDevelopmentalDisabilitiesResourceCenter,youwillplayavitalroleinprovidingdiverseadministrativesupportthatenhancesourmissioninthenon-profitsector.Yourpunctualandreliableattendancewillbecrucialasyounavigatevariedhourswhileeffectivelymanagingmultiplepriorities.Yourabilitytocommunicateprofessionallyandappropriatelywillensureseamlessinteractionwithcoworkersandsupervisors.Youwillberesponsiblefortaskssuchasgreetingvisitors,answeringphones,schedulingappointments,organizingcommunications,andmaintainingfilingsystems.AdheringtoHIPAAconfidentialityrequirementsandotherpoliciesisessentialasyouhandlesensitiveinformation.brbrbAbouttheTeam:/bbrYouwillcollaboratewithenergeticprofessionalswhoprioritizeintegrityandsafetywhilepositivelyimpactingthecommunity.Don'tmissthechancetobepartofanorganizationthatvaluesflexibilityandfosterspersonalgrowth.YouwillbegivengreatbenefitssuchasMedical,Dental,Vision,401(k),LifeInsurance,andFlexibleSpendingAccount.brbrbResponsibilities:/bbrAsanAdministrativeAssistant,youwillberesponsibleforthefollowingtasks:olliGreetingvisitorsandansweringphones/liliSchedulingappointmentsandorganizingcommunications/liliMaintainingfilingsystemsandadheringtoHIPAAconfidentialityrequirements/liliCollaboratingonreportsandcreatingpresentations/liliSupportingofficeoperationsbyresolvingadministrativeissuesandimplementingmoreefficientsystems/li/olbrbRequirements:/bbrAhighschooldiplomaorequivalentisrequired,withapreferenceforcandidateswhohavegraduatedfromanaccreditedbusinessschoolfocusedonofficeprocedures.Ideally,youwillhaveatleasttwoyearsofexperienceinofficeprocedures,billing,andrecord-keeping.ProficiencyinMicrosoftOffice,alongwithfamiliaritywithessentialofficeequipmentsuchasfaxmachines,scanners,andprinters,iscrucial.Youshouldpossesstheabilitytoeffectivelyandindependentlyuseallmaterialsandequipmentnecessaryforthepositionwhileadheringtosafetyandconfidentialitystandards.Strongcommunicationskillsarevital,allowingyoutointeractclearlyoverthephoneandinwriting.Lastly,physicalcapabilities,includingtheabilitytosit,stand,bend,andliftmoderateweights,areessentialtomanagethedynamicdemandsofthisrole.



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