Office Operations Coordinator
4 days ago
About SNI Companies:
SNI Companies is a dynamic organization providing staffing solutions to businesses across various industries. We are seeking an experienced Office Operations Coordinator to join our team.
Job Summary:
The Office Operations Coordinator will play a critical role in ensuring the smooth operation of our office. This includes managing administrative tasks, coordinating schedules, and maintaining accurate records.
Main Responsibilities:
- Answer and direct phone calls in a professional and courteous manner.
- Organize and schedule appointments for staff members.
- Schedule meetings and take detailed minutes.
- Write and distribute email correspondence, memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain a filing system, both physical and digital.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists and update as needed.
- Book travel arrangements for staff members.
- Submit and reconcile expense reports.
- Provide general support to visitors and clients.
Requirements and Skills:
- Proven experience as an Administrative Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, such as printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Estimated Salary: $50,000 - $60,000 per year, based on location and experience.
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