Office Operations Coordinator

4 days ago


Tampa, Florida, United States SNI Companies Full time
Job Title: Office Operations Coordinator

About SNI Companies:
SNI Companies is a dynamic organization providing staffing solutions to businesses across various industries. We are seeking an experienced Office Operations Coordinator to join our team.

Job Summary:
The Office Operations Coordinator will play a critical role in ensuring the smooth operation of our office. This includes managing administrative tasks, coordinating schedules, and maintaining accurate records.

Main Responsibilities:
  • Answer and direct phone calls in a professional and courteous manner.
  • Organize and schedule appointments for staff members.
  • Schedule meetings and take detailed minutes.
  • Write and distribute email correspondence, memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Maintain a filing system, both physical and digital.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists and update as needed.
  • Book travel arrangements for staff members.
  • Submit and reconcile expense reports.
  • Provide general support to visitors and clients.

Requirements and Skills:
  • Proven experience as an Administrative Assistant or Office Admin Assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, such as printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Estimated Salary: $50,000 - $60,000 per year, based on location and experience.

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