Corporate Real Estate Operations Coordinator

2 weeks ago

St Louis, Missouri, United States FirstBank Full time


Position Overview

SUMMARY

The Corporate Real Estate Operations Coordinator plays a pivotal role in supporting various Corporate Real Estate functions, including lease management, facility upkeep, invoice processing, record maintenance, special initiatives, and vendor management. This position is integral to the California and Midwest regions and includes responsibilities as the corporate headquarters receptionist, which constitutes approximately 10-15% of the role.

Key Responsibilities

  • Maintain comprehensive records for each property, ensuring that all relevant information such as rent rolls, architectural layouts, inspection reports, service agreements, and correspondence is current and accurate.
  • Assist Corporate Real Estate Managers in lease administration while fostering positive tenant/landlord relationships. This includes rent collection, managing Certificates of Insurance (COIs), preparing Common Area Maintenance (CAM) reconciliations, and tenant communications.
  • Engage with bank Lessors to guarantee that service levels for bank properties are upheld and lease obligations are fulfilled, including reviewing CAM charges and other financial lease elements.
  • Collaborate with bank Lessees to manage payments, provide CAM billings, and address repair needs.
  • Oversee requests and approvals for repairs and routine maintenance, determining whether items should be repaired or replaced.
  • Establish and manage preventative maintenance programs and vendor performance oversight.
  • Identify and evaluate potential vendors for facility-related tasks, assist in negotiating service contracts, and ensure compliance with insurance requirements.
  • Track and collect COIs from all vendors and suppliers, providing necessary documentation to Lessors for leased properties.
  • Work closely with the Risk Manager to ensure proper incident reporting and remediation to minimize liability for the bank.
  • Partner with the Corporate Security Officer to enhance physical security measures on bank properties and facilitate necessary alterations for secure environments.
  • Respond to emergencies on bank properties to safeguard lives, protect assets, and ensure continuous operations, participating in emergency response and disaster preparedness initiatives.
  • Serve as the receptionist for the corporate headquarters, assisting visitors and managing building access.
  • Perform additional duties as assigned.

Qualifications

  • Associate degree in business, property management, or a related field is preferred.
  • A minimum of five years of experience in property management or relevant training is required.
  • A friendly and approachable demeanor is essential, as this role represents FirstBank to all visitors.
  • Strong organizational abilities and keen attention to detail are necessary.
  • Proven capability to prioritize and manage multiple competing demands effectively.
  • Proficiency in Microsoft Office 365 Suite is required.
  • Ability to communicate effectively with individuals at all organizational levels, including clients, brokers, and executives.

About FirstBank
Join a company that values its employees and clients. As a member of the FirstBank family, you are part of one of the largest independent banks in the U.S., with a proud history of growth and success over the past century.

Diversity Commitment
At FirstBank, we celebrate the diversity of our workforce. Our mission is to leverage the unique backgrounds and experiences of our associates to foster personal and professional growth across the organization. We actively seek to hire individuals from various backgrounds and skill sets.

FirstBank is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

  • Real Estate Project Coordinator

    2 days ago

    St Louis, Missouri, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and experienced Real Estate Project Coordinator to join our team at Edward Jones. As a key member of our Home Office Real Estate and Support Services team, you will play a critical role in supporting the delivery of physical space and facilities services to maximize productivity and minimize distractions.Key...

  • Real Estate Consultant

    2 weeks ago

    St Louis, Missouri, United States The Gellman Team Full time

    Job OverviewAre you prepared to elevate your career in real estate by embracing creativity and teamwork? Join The Gellman Team and become part of a dynamic group of real estate professionals. Why choose to be a part of The Gellman Team? Exceptional Training and DevelopmentOngoing Mentorship and Support for your successComprehensive Transaction Coordination...

  • Senior Administrative Coordinator

    2 weeks ago

    St Louis, Missouri, United States LOCATION. Commercial Real Estate Full time

    We are seeking a Senior Administrative Coordinator with a background in commercial real estate to enhance our operational efficiency.Position Overview:This role involves providing unique administrative assistance to our executive and sales teams.The ideal candidate will possess exceptional organizational and communication abilities, along with the capacity...

  • Real Estate and Corporate Banking Manager

    2 weeks ago

    St Louis, Missouri, United States Associated Banc-Corp Full time

    Join Associated Banc-Corp as a Portfolio ManagerAt Associated Banc-Corp, we are dedicated to fostering an inclusive environment where diverse perspectives are recognized as essential to our success. If you are looking for a workplace that supports your professional growth and development, you may find your ideal opportunity with us.Key Responsibilities:As a...

  • Executive Vice President, Real Estate Development

    10 hours ago

    St Louis, Missouri, United States Schnuck Markets Full time

    Job SummaryThe Executive Vice President, Real Estate Development, will provide strategic leadership and expertise in support of Schnuck Markets' growth plan. This role is responsible for developing and implementing strategies for new store growth, managing corporate real estate, and establishing relationships with key stakeholders.Key ResponsibilitiesDevelop...

  • Executive Director, Real Estate Development

    7 days ago

    St Louis, Missouri, United States Schnuck Markets Full time

    Job SummaryThe Executive Director, Real Estate Development, will provide strategic leadership and expertise in support of Schnuck Markets' growth plan. This role is responsible for developing and implementing strategies for new store growth, including market analysis, site selection, and property acquisition or lease negotiation.Key ResponsibilitiesDevelop...

  • Real Estate Development Manager

    7 days ago

    St Louis, Missouri, United States Gpac Full time

    Job SummaryGpac is seeking a highly skilled Land Acquisition Manager to join our team. As a key member of our real estate development team, you will be responsible for acquiring undeveloped land or finished lots for development.Key ResponsibilitiesCoordinate and secure land acquisition leads through research and outreach to property owners, brokers, land...

  • Residential Property Maintenance Specialist

    1 week ago

    St Louis, Missouri, United States Reconnect Real Estate Full time

    Job OverviewWe are seeking a Residential Property Maintenance Specialist to oversee the upkeep of our multifamily and single-family residences primarily located in South St. Louis City. This role includes mileage reimbursement.Key ResponsibilitiesAs a vital member of our maintenance team, you will be responsible for:Conducting general maintenance and repair...

  • Real Estate Business Development Specialist

    6 days ago

    St Louis, Missouri, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated individual to join our Branch Real Estate team as a Real Estate Business Development Specialist. In this role, you will be responsible for evolving our firm's real estate strategy to meet current and future client expectations and branch team needs.Key ResponsibilitiesPartner with Financial Advisors...

  • Senior Manager, Corporate Counsel

    2 weeks ago

    St Louis, Missouri, United States Core & Main Full time

    Job SummaryWe are seeking a highly skilled and experienced Corporate Attorney to join our team at Core & Main. As a Senior Manager, Legal, you will play a critical role in providing counsel and advice on a wide range of corporate legal matters, including mergers and acquisitions, transactional work, and public company compliance.Key ResponsibilitiesCorporate...

  • Lead Counsel, Corporate Affairs

    2 weeks ago

    St Louis, Missouri, United States The Ladders Full time

    Position OverviewThis role is based in an office setting, requiring attendance five days a week.SummaryThe Ladders is seeking a seasoned corporate attorney to enhance our legal team. In this capacity, you will provide guidance and legal support on a diverse range of issues affecting our business operations, including mergers and acquisitions, corporate...

  • Litigation Attorney

    7 days ago

    St Louis, Missouri, United States Jobot Full time

    About the OpportunityWe are seeking a seasoned Permanent Litigation Attorney to join our dynamic team at Jobot. This position affords the opportunity to handle a broad range of litigation matters related to real estate and property law.Key ResponsibilitiesManage all aspects of litigation matters from inception through resolution.Handle a variety of real...

  • Corporate Legal Affairs Senior Manager

    2 weeks ago

    St Louis, Missouri, United States Core & Main Full time

    Company Overview:About Core & MainHeadquartered in St. Louis, Core & Main stands as a premier distributor of essential products for water, sewer, storm drain, and fire protection systems across the United States. With around 320 branches nationwide, the company merges local expertise with a robust national supply chain, delivering innovative solutions to...

  • Senior Manager, Corporate Counsel

    1 week ago

    St Louis, Missouri, United States Core & Main Full time

    Job SummaryWe are seeking a highly skilled Senior Manager, Legal to join our team at Core & Main. This is a critical role that requires a strong understanding of corporate law, risk management, and the ability to work collaboratively with cross-functional teams.Key ResponsibilitiesAssist in the preparation, review, and filing of certain SEC documents,...

  • Senior Financial Analyst

    7 days ago

    St Louis, Missouri, United States Adaptive Solutions Group Full time

    About the RoleWe are seeking a highly skilled Financial Analyst II to join our team at Adaptive Solutions Group. As a key member of our financial team, you will be responsible for managing asset-level operating and financial metrics, developing and maintaining detailed financial models, and producing regular reporting for company stakeholders and lenders.Key...

  • Real Estate Operations Manager

    2 weeks ago

    St Louis, Missouri, United States Mills Properties Full time

    Position OverviewMills Properties is a distinguished property management firm, overseeing a diverse portfolio of communities across various regions. Our commitment to excellence is driven by the dedication and hard work of our associates. We aim to create an environment where our team members can thrive and feel a sense of accomplishment in their roles.What...

  • Real Estate Operations Manager

    2 weeks ago

    St Louis, Missouri, United States Mills Properties Full time

    About the PositionMills Properties stands as a premier entity in the realm of property management, serving diverse communities across St. Louis, Kansas City, and Columbia, MO. Their unwavering commitment to excellence is reflected in the relentless efforts and steadfast dedication of their team members. Driven by a mission to create an enriching living...

  • Corporate Support Specialist

    12 hours ago

    St Louis, Missouri, United States UB Greensfelder LLP Full time

    About the RoleUB Greensfelder LLP is a leading law firm that provides top-quality, sophisticated legal services to business clients. We are seeking a highly skilled and organized Corporate Support Specialist to join our team in the St. Louis office.Key ResponsibilitiesDocument Preparation: Prepare, edit, and proofread various legal documents and...

  • Corporate Recruiter

    1 month ago

    St Louis, Missouri, United States Clayco Full time

    About UsClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8billion in revenue for 2023, Clayco specializes in the "art and science of...

  • Head of Corporate Security Operations

    2 weeks ago

    St Louis, Missouri, United States Spire Energy Full time

    Position Overview:The Head of Corporate Security Operations is responsible for formulating and executing comprehensive strategies aimed at safeguarding the organization’s workforce, assets, and infrastructure.Key Responsibilities:1. Develop and implement security protocols to ensure the safety of employees and facilities.2. Oversee the protection of...