Executive Support Specialist

7 days ago

Gillette, Wyoming, United States Truskiewicz Consulting LLC Full time

We are seeking a highly organized and proactive Business Operations Executive to support our consulting business at Truskiewicz Consulting LLC. As a key member of our team, you will be responsible for providing high-level administrative support, managing executive schedules, and ensuring smooth daily operations. This role requires a high degree of professionalism, discretion, and the ability to work independently.

**Key Responsibilities:**

  • **Executive Support:**
    • Manage and prioritize executive's calendar, schedule meetings, and coordinate travel arrangements.
    • Prepare and edit correspondence, reports, presentations, and other documents.
    • Handle confidential information with discretion and maintain confidentiality at all times.
  • **Administrative Tasks:**
    • Organize and maintain filing systems, both electronic and physical.
    • Screen and manage incoming communications, including messages and requests.
    • Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items.
  • **Project Management:**
    • Assist with project coordination and management, ensuring deadlines are met and deliverables are achieved.
    • Track and report on project progress, identify potential issues, and propose solutions.
  • **Client and Stakeholder Relations:**
    • Serve as a point of contact for clients and stakeholders, ensuring professional and courteous communication.
    • Assist in organizing and managing client events, presentations, and follow-ups.
  • **Office Management:**
    • Oversee office supplies, equipment, and facilities, ensuring they are well-stocked and maintained.
    • Coordinate with vendors and service providers as needed.

**Qualifications:**

  • Proven experience as an executive assistant or in a similar administrative role.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • High level of discretion and confidentiality.
  • Ability to work independently with minimal supervision and adapt to changing priorities.
  • Strong problem-solving skills and attention to detail.

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