Receptionist Coordinator
4 days ago
Essential Duties and Responsibilities:
The Receptionist is responsible for the smooth, professional operation of the switchboard, greeting visitors, and generally controlling the reception area.
Key Responsibilities:
* Answering the phones, screening and forwarding incoming phone calls promptly and courteously
* Receiving visitors at the front desk by greeting welcoming, directing and announcing them appropriately
* Maintaining office security by following safety procedures and controlling access via the reception desk
* Answering queries from the public and refers them to the appropriate staff member
* Assisting with administrative projects, activities as time and business needs allow
* Assisting with Employee Check-In and Visitor Sign in/Out process
* Maintaining a log of all deliveries that come in through the lobby
* Preparing UPS packages for pickup
* Ordering front office supplies and keeping inventory of stock
* Updating vacation calendar for all Admins
* Sorting all mail and logging in all checks
* Stamping in the mail as needed
* Scheduling and maintaining conference rooms
* Light secretarial typing as needed
* Maintaining all office telephone, cell and email directories
* Maintaining a log of all outgoing courier packages and scheduling courier pickups
* Checking the company website's email account daily
* Coordinating switchboard coverage when absence from the office is planned
* Keeping the reception area neat and well-organized at all times
Qualifications:
* Must have excellent telephone etiquette, communication skills, and interpersonal skills
* Strong computer skills, including proficiency with Microsoft Office Suite, specifically Outlook
* Pleasant, engaging, and professional demeanor
* Team player
* Self-starter - resourceful and proactive when issues arise
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Equal Opportunity Employer/Veterans/Disabled
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