Admissions Coordinator

3 weeks ago


Lake Worth, Florida, United States Palm Beach State College Full time
Job Summary

The Admissions Specialist will be responsible for the creation and update of admissions, registration, and student records for prospective and current Palm Beach State students in a timely manner. This role will assist with maintaining College compliance with determining Florida residency per state statute. The position requires the ability to work a fluctuating schedule, including nights and weekends.

Key Responsibilities

• Coordinates and conducts student admissions, registration, and pre-registration processes, and assists with bulk student registration. This includes document verification, processing corresponding registration materials, and preparation for registration process.
• Prepares and reviews documents for completeness and accuracy. Processes and logs documents into system.
• Answers, screens, researches, informs, advises, records, processes, and follows up all customer requests efficiently and expeditiously as received by telephone, mail, or personally.
• Acquires knowledge of other staff duties and serves as a backup as necessary.
• Responds to requests from parents and students regarding program, transfers, complaints, and discipline. May conduct workshops with parents regarding College or program information requirements.
• Provides consultation and assistance regarding specific matters within area of expertise.
• Coordinates the preparation, administration, and issuance of transcripts, following the policies regarding the preparation, transfer, and release of transcripts.
• Assists students and personnel with operating office equipment such as personal computers, printers, and copying machines, as well as software programs, providing training when necessary.

Requirements

• High school diploma or GED with additional training related to the position.
• One year of related experience.
• Knowledge of Microsoft Office Professional or similar application.
• Family Educational Rights and Privacy Act (FERPA) within 30 days of employment.
• Skilled in attention to detail while maintaining effective time and task management.
• Ability to interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public.
• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness.
• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service.
• Research information for problem-solving.

Work Environment and Physical Demand

• Regular physical attendance required.
• Reach and grasp objects.
• Stoop, bend, kneel, crouch, or crawl.
• Stand for extended periods of time.
• Use of video display terminal.
• Use of manual dexterity and fine motor skills.
• Communicate information orally and in writing.
• Receive and understand information through oral and written communication.
• Proofread and check documents for accuracy.
• Work a fluctuating work schedule.

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions, and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

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