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Office Operations Coordinator
2 months ago
Salary Range: $60,000-$70,000
Role Summary:
The Operations Manager, reporting directly to the Deputy Managing Director, plays a crucial role in overseeing daily office functions, managing company assets, handling administrative tasks, providing IT support, and assisting with various special initiatives.
Key Responsibilities:
- Prepare documentation for management and staff meetings, maintain organized files, and create impactful presentations.
- Oversee office reception to ensure a well-maintained environment and that adequate supplies are available for staff.
- Manage company properties by addressing tenant inquiries, submitting annual property tax exemptions, and supervising repairs and renovations.
- Collaborate with the Deputy Managing Director to enhance office operations, ensure compliance with applicable regulations, and support the implementation of new procedures.
- Supervise the Receptionist and ensure efficient office management.
- Organize storage facilities and maintain archives of important documents.
- Facilitate the onboarding and off-boarding process for staff, including preparing equipment, licenses, and training on organizational policies.
- Assist staff with IT-related requests and communicate systematic IT needs to third-party vendors, collaborating with the Business Tech Officer as necessary.
- Work alongside Accounts Payable to ensure timely and accurate approval of vendor invoices.
- Act as a liaison with various vendors regarding office repairs, equipment, supplies, and maintenance.
- Plan and execute special events, overseeing décor, technology, and equipment setup.
- Perform additional duties and special projects as assigned.
Qualifications:
- A minimum of five (5) years of experience in office operations.
- Strong analytical, verbal, written, and interpersonal communication skills.
- Bilingual proficiency in English and Chinese.
- Exceptional technology skills, with a high degree of proficiency in Microsoft Office Suite, Google Workspace, and Adobe.
- Preference will be given to candidates with experience in office or property management.
- Demonstrated organizational skills, sound judgment, and decision-making capabilities.
- Ability to maintain confidentiality regarding sensitive materials and information.
About Us:
Asian Americans for Equality (AAFE) is a nonprofit organization dedicated to empowering low-to-moderate income and immigrant communities in New York City through the provision of low-interest small business loans, training, and counseling services. AAFE is committed to fostering long-term success for local business owners and provides financial literacy services and comprehensive technical assistance to entrepreneurs through individual counseling and educational sessions.
We are recognized as a US Treasury certified Community Development Financial Institution (CDFI) and a Small Business Administration (SBA) Intermediary Microlender, dedicated to enhancing business opportunities for low-income, minority, women, and immigrant entrepreneurs.
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