Office Support Specialist

2 weeks ago

Georgetown, Colorado, United States Serenity For Life Full time
Position Overview

Administrative Assistant

Serenity for Life is a premier women's residential program that emphasizes a holistic approach to recovery. This facility is designed to provide a serene and supportive environment for women seeking to overcome substance use and co-occurring disorders. Our commitment to evidence-based practices and trauma-informed care ensures that each resident receives personalized attention and support.

We pride ourselves on creating a tranquil atmosphere where residents can focus on their healing journey. With single rooms that offer stunning views and private amenities, our facility promotes relaxation and personal growth. Our diverse range of outdoor activities encourages residents to engage in new experiences, reduce stress, enhance sleep quality, build self-esteem, and foster meaningful connections.

Role Summary:

The Administrative Assistant plays a crucial role in providing comprehensive administrative and operational support. This position is essential for maintaining efficient office systems and procedures. The individual will receive training on the organization's HR and payroll systems and will act as a client advocate, assisting clients in navigating any challenges that may affect their engagement in services. Collaboration with team members to identify and resolve issues is a key aspect of this role.


Key Responsibilities:

  • Conduct internal HR functions, including reference checks and background verifications.
  • Manage calendars, coordinate meetings, document meeting minutes, and handle expense reporting.
  • Monitor employee attendance and address any discrepancies.
  • Oversee office supply inventory while adhering to budget constraints.
  • Ensure office equipment is maintained and operational.
  • Facilitate the receipt and distribution of incoming and outgoing correspondence.
  • Assist visitors and callers by directing them to the appropriate personnel.
  • Keep track of business agreements, licenses, and renewal timelines.
  • Prepare for site visits, audits, and events, including organizing materials for participants.
  • Act as a client advocate, assisting in the resolution of issues.
  • Perform additional duties as assigned.

Qualifications:

  • High school diploma is required; an associate degree is preferred.
  • Excellent organizational, interpersonal, and communication skills.
  • Proficiency in Microsoft Office Suite.
  • Familiarity with HIPAA regulations and 42 CFR Part 2 is advantageous.
  • Experience in the behavioral health or substance use disorder field is preferred.
  • Current CPR and First Aid Certification or willingness to obtain prior to orientation.

Compensation:

  • Hourly rate ranges from $28.50 to $34.50.

Benefits for Full-Time Employees:

  • 401(k) retirement plan.
  • Health insurance coverage.
  • Dental and vision insurance options.
  • Paid time off.

Work Schedule:

  • Monday through Friday during daytime hours.

Serenity for Life maintains a drug- and alcohol-free workplace. The use of illegal substances, including marijuana, is strictly prohibited and may result in disciplinary action.

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