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Grants Management Specialist

2 months ago

Georgetown, Colorado, United States Clear Creek County, Colorado Full time
Job Summary:

The Grants Administrator position performs high-level, professional work related to grant seeking, administration, and coordinating decentralized grant management activities countywide. Duties include researching and assisting departments in applying for grants as well as monitoring, implementing, evaluating, and ensuring compliance with established guidelines, policies, and local, state, and federal laws and regulations.

This position maintains grant records, files, and policies and procedures, as well as prepares reports and completes other related work as assigned. This position also acts as the primary liaison and coordinator for internal and external requests for information and assists on grant-related matters.

This position will serve as the central contact position for application submittals and reporting to federal, state, and local agencies regarding grants and will maintain a central repository/tracking function for grants countywide.

Key Responsibilities:
  • Grant Research and Identification: Researches and identifies grant funding opportunities and identifies grant-funding sources.
  • Technical Assistance and Training: Provides technical assistance and training to departments in grant writing, contract review, preparation, compliance requirements, and management.
  • Policy Development and Implementation: Reviews, maintains, updates, and implements grant-related policies and procedures to ensure consistent countywide grant handling.
  • Grant Tracking and Compliance: Develops and implements systems to track grants and ensure both internal and external compliance with regulations or policies; monitors grant activity, assists in determining grant eligibility, ensures critical deadlines are met, and maintains records and files.
  • Financial Analysis and Reporting: Aids in the compilation of the Schedule of Expenditures of Federal Awards (SEFA) documents.
  • Problem-Solving and Collaboration: Resolves procedural, operational, and other work-related problems by working with departments and granting agencies to facilitate solutions.
  • Grant Management and Administration: Assists with the annual funding process, program evaluation and auditing, as well as financial analysis and tracking of grant funds.
  • Departmental Support: Assist departments to research and analyze grant-related activities, prepare Board agenda items, and potentially attend Board of County Commissioner meetings.
  • Contract Management: May prepare and manage contracts and submit reports for regulatory compliance for various federal, state, and local funding sources.
  • Professional Development: Performs all work duties and activities in accordance with County policies, procedures.
  • Additional Responsibilities: Performs other duties as assigned.
Requirements:
  • Education and Experience: Bachelor's Degree in Public or Business Administration, or a related field.
  • Experience: Five (5) years' experience in research, finance, or public administration, including experience in grant administration, grant management, grant coordination, obtaining funding for grants projects and programs, and grant writing or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Desired Qualifications:
  • Grant Professional Certification: Possession of current Grant Professional Certified (GPC) credential from Grant Professional Certification Institute (GPCI).
  • Local Government Experience: Previous local government experience.
Knowledge, Skills, and Abilities:
  • Grant Management Knowledge: Knowledge of general principles and practices of providing grant-funded services at the local government level.
  • Grant Life Cycle Process: Grant life cycle process including grant seeking, grant writing, and the grant management processes.
  • Programs, Processes, and Procedures: Programs, processes, and procedures, including laws and regulations, for implementing and administering various federal, state and local grants.
  • Source Materials and Resources: Source materials, references, and resources regarding grants and grant-based opportunities.
  • Contract and Procurement Processes: Contract and procurement processes for the solicitation, negotiation, drafting, funding, and execution of grant-based contracts.
  • Bookkeeping Terminology and Methods: Bookkeeping terminology and methods and accounting techniques and practices.
  • Standard Office Procedures: Standard office procedures, practices, and equipment.
  • Microsoft Office Products: Microsoft Office products and other relevant technologies.
Ability to:
  • Follow Instructions: Follow oral and written instructions.
  • Stay Current: Keep abreast of federal, state, and local grant programs.
  • Interpret Regulations: Effectively interpret federal, state, and local statutes, codes, and regulations.
  • Coordinate Grant Applications: Coordinate and participate in the development of grant applications.
  • Draft Contracts and Solicitation Documents: Draft effective contracts and grant solicitation documents.
  • Determine Grant Eligibility: Determine eligibility for a variety of grant proposals.
  • Comprehend and Make Inferences: Comprehend and make inferences from legal and administrative written materials.
  • Analyze and Compile Information: Analyze and compile information and prepare written and oral reports.
  • Make Mathematical Calculations: Make mathematical calculations and draw logical conclusions.
  • Handle Multiple Projects: Handle multiple projects simultaneously and use good judgment in prioritizing work assignments.
  • Establish and Maintain Relationships: Establish and maintain effective working relationships with other county employees, supervisory personnel, outside agencies, and the public.
  • Operate a Personal Computer: Operate a personal computer and related software and demonstrate proficiency to prepare documents, spreadsheets, email, and timesheets.
  • Communicate Effectively: Communicate effectively both orally and in writing.
Necessary Special Requirements:
  • Valid Driver's License: Must have valid Colorado Motor Vehicle Driver's License.
  • Background Check: Must pass background check: Criminal & Traffic.
  • Legal Authorization: Required legal authorization to work - United States citizenship or legal authorization to work in the United States.
Physical and Work Environment:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for long periods of time; use hands and fingers to handle or feel; and reach with hands or arms. The employee is required to: stand, walk, bend, twist, stoop, kneel, or crouch. Must be able to respond to the customers' needs and perform tasks requiring extensive hand and eye coordination. Hand and finger dexterity is required to operate a computer keyboard, mouse, and other devices and/or objects. The employee must frequently lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Physical ability and mobility to drive a motor vehicle to and from other work sites and meetings as required. Ability to attend training and meetings outside of regularly scheduled hours and the ability to work in stressful situations.

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax/scan machines. Ability to tolerate and be productive in a quiet to moderate noise level in the work place. Employee will have periodic exposure to hazards in the field such as driving and inclement weather.

SUPERVISORY: None

The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Clear Creek County provides reasonable job-related accommodations for disabled persons.