Administrative Services Manager

1 week ago


Philadelphia, Pennsylvania, United States monell chemical senses center Full time
Job Summary

The Monell Chemical Senses Center is seeking a highly organized and detail-oriented Administrative Services Manager to join our team. This role will be responsible for ensuring the smooth and efficient operation of the Executive Office, providing comprehensive support to the Executive Director, and supervising two administrative assistants.

Key Responsibilities
  • Supervise and mentor two administrative assistants, providing guidance, training, and support to enhance their professional development and ensure high-quality performance.
  • Coordinate and delegate tasks and responsibilities to ensure the efficient operation of the Executive Office.
  • Provide comprehensive support to the Executive Director, including managing calendars, scheduling meetings, and handling correspondence.
  • Assist in preparing reports, presentations, and other documents for the Executive Director and senior leadership team.
  • Oversee the day-to-day operations of the Executive Office, ensuring an organized and productive environment.
  • Manage office supplies, equipment, and resources to support the needs of the Executive Office.
  • Serve as a liaison between the Executive Office and internal and external stakeholders, ensuring clear and effective communication.
  • Coordinate meetings, conferences, and events, including logistics, agendas, and materials preparation.
  • Assist in the planning and execution of special projects and initiatives led by the Executive Office.
  • Monitor project timelines, track progress, and ensure deliverables are met.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
Requirements and Qualifications
  • Bachelor's degree in business administration, management, or a related field.
  • Proven experience in an executive support role, preferably with experience supervising administrative staff.
  • Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High level of professionalism and attention to detail.
  • Minimum of 3 days/week on-site expected.
  • Some flexibility in work schedule, with evening and early morning hours occasionally required.


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