Reception and Support Specialist

1 week ago


San Antonio, Texas, United States R&C Enterprises Full time
Job Description

R&C Enterprises is excited to announce an opening for a full-time Front Desk Receptionist at our headquarters. As the first point of contact for our clients and visitors, this position plays a pivotal role in establishing the professionalism and atmosphere of R&C Enterprises.

Key Duties
  1. Greet and direct guests to the appropriate person or department while maintaining a welcoming and efficient reception area.
  2. Handle incoming phone calls, respond to inquiries, and take messages, ensuring timely follow-up on client interactions.
  3. Manage appointment schedules for staff and ensure timely reminders are communicated.
  4. Provide administrative support to other team members, including handling correspondence, preparing documents, and managing files.
  5. Support the organization of office events and meetings by preparing meeting rooms and arranging necessary resources.
  6. Collect and distribute parcels and other mail, and perform basic bookkeeping tasks as required.
  7. Maintain compliance with health and safety regulations in the reception area and front office.

**Requirements**

  1. No prior experience is necessary, but strong verbal and written communication skills are crucial.
  2. Excellent organizational skills and ability to multitask efficiently under pressure.
  3. Proficiency in using office software, including word processors, spreadsheets, and email management tools.
  4. Demonstrable ability to handle sensitive information with integrity and confidentiality.
  5. A high school diploma or equivalent, with further certification in office management or administration being desirable.
  6. A professional appearance and courteous manner are essential, along with a commitment to delivering excellent customer service.
  7. Flexibility and adaptability, with the ability to face various challenges and demands with a positive attitude.
  8. Able to work independently as well as part of a team.


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