Legal Administrative Coordinator

6 days ago

Leesburg, Virginia, United States Alliance Defending Freedom Full time
Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Alliance Defending Freedom in Lansdowne, VA.

Key Responsibilities:
  • Manage a variety of administrative tasks and projects with direct supervision
  • Work and communicate with team members in the department and with other departments
  • Proofread documents and review grammar and sentence structure
  • Maintain case file information in the Litigation database
  • Maintain documents in an electronic document management system
  • Prepare correspondence to clients, courts, and other attorneys
  • Prepare basic form documents such as pro hac vice motions, court appearances, and court admissions paperwork
  • Prepare and coordinate travel itineraries
  • Reconcile purchase card expenses and prepare vouchers to submit invoices for payment
  • Maintain and manage administration needs (i.e., office supplies, IT support, etc.)
  • Fax, scan, copy, and collate legal documents and exhibits
  • Prepare UPS/FedEx shipping labels, packages, and letters
  • Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes
  • Create, maintain, and organize hard copy files
  • Manage Outlook calendar for assigned attorneys
  • Coordinate meetings, events, and office lunches, etc.
  • Serve as backup for other assistants
Requirements:
  • Demonstrated proficiency in strong administrative skills, time management skills, and computer skills, including experience with Microsoft Office, including Word, Excel, and Outlook
  • Excellent organizational skills, verbal, written, and interpersonal communication skills
  • Ability to anticipate the needs of assigned team members, professionally handle confidential information, make sound decisions under demanding conditions, and learn and apply other software applications
  • 1-3 years of legal administrative experience preferred
What We Offer:

Alliance Defending Freedom offers a competitive compensation and benefits package, including major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members, and we offer paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

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