Administrative Support Specialist

4 weeks ago


Richardson, Texas, United States University of Texas at Dallas Full time
Job Summary

This key position provides professional administrative support to an active academic center located in the Bass School's Arts, Humanities, and Technology. Effective communication abilities in person, by phone, and via email are essential.

The role includes interacting with visitors, students, staff, faculty, the advisory council, and members of the community, as well as providing support for the many Ackerman Center events held throughout the year.

The candidate should have a working knowledge and proficiency of People Soft and related software systems.

Responsibilities
  • Provide backup administrative support as needed in all areas of the Center.
  • Maintain and process scholarship applications and information for Ackerman Center Research Assistants, grant recipients, and hourly staff/student workers.
  • Assist with the implementation of events, conferences, and public lectures.
  • Internal order forms such as facilities management work requests.
  • Provide support to Center Staff, Faculty, and Research Assistants including travel coordination and expense reimbursement.
Requirements
  • Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
  • Strong organizational and computer skills and be adept at using Microsoft Office Suite and Excel.
  • A background in People Soft is also strongly desired.


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