Administrative Support Specialist

1 week ago


Richardson, Texas, United States Berry Appleman & Leiden Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Berry Appleman & Leiden. As an Administrative Assistant, you will provide exceptional administrative support to our legal teams, ensuring the accurate preparation of documents, meeting deadlines, and delivering superior client service to both internal and external stakeholders.

Key Responsibilities
  • Precise data entry of receipt/approval notice details into the in-house database, ensuring accurate representation of government case numbers and validity dates.
  • Preparation of meticulously crafted approval letters and notifications for external clients.
  • Efficient coordination and rescheduling of appointments with external clients per the directives of the US government.
  • Preparation of requests for petition withdrawals to government agencies.
  • Update the internal ticketing system to reflect the precise status of requests from legal teams.
  • Ensure the physical filing of paperwork with government agencies and the seamless uploading of documents to internal systems.
  • Perform general copying and scanning of documents with precision.
  • Prepare shipping labels, and letters, and collate packets for employer/client copies in a methodical manner.
  • Utilize and update the in-house database according to the provided instructions.
  • Provide valuable assistance with projects related to the practice as required.
Requirements
  • Possesses a minimum of 1+ years of experience in an office environment.
  • Preferred experience working in immigration-related tasks.
  • High School Diploma or equivalent required.
  • Associate degree or 2 years of college preferred.
  • Adapts quickly to new technologies, ensuring seamless integration into daily tasks.
  • Quick grasp of new processes, adept at applying technological skills.
  • Proficient in general office clerical tasks including phones, typing, and filing.
  • Demonstrated proficiency in the Microsoft Office Suite.
  • Ability to effectively manage multiple assignments concurrently.
  • Possesses a keen eye for detail and unwavering commitment to accuracy.
  • Capable of managing heavy workloads efficiently.
  • Exceptional verbal and written communication skills.
  • Exemplifies excellent customer service with a positive and welcoming demeanor.
Working Conditions

Able to sit and work at a computer keyboard for extended periods of time. Able to stoop, kneel, bend at the waist and reach on a daily basis. Able to perform general office administrative activities: copying, filing, delivering and using the telephone. Able to lift and move up to 25 pounds occasionally. Regular and on-time attendance. Must be able to prioritize, schedule and complete testing required for multiple applications with overlapping schedules. A certain degree of creativity and flexibility is required. Hours may exceed 40 hours per week. Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.



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