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Executive Assistant

1 month ago

Redondo Beach, California, United States BME Strategies Full time
Job Opportunity

BME Strategies, a consulting firm specializing in Public Health design and implementation programming, is seeking a highly organized and detail-oriented Executive Assistant to support the busy Founder/Executive Director.

Key Responsibilities:

  • Manage multiple business inboxes and calendars, drafting and responding to professional correspondence
  • Arrange personal and business travel, as needed
  • Implement systems to optimize time and increase productivity
  • Write technical documents, including work plans, timelines, summary documents, notes/minutes, and concept notes
  • Track and reconcile expenses
  • Proactively bring issues to the attention of the Executive Director, along with proposed solutions
  • Provide draft communications related to global health and public health
  • Run errands, perform research, assist with projects, and carry out miscellaneous requests
  • Research and organize maintenance and improvement requests for home office and rental properties

Requirements:

  • At least five years of experience supporting a C-level Executive with both business and personal tasks
  • Organized, tech-savvy, able to prioritize tasks, thorough, and proactive
  • Self-starter with experience creating and implementing organizational systems and driving projects forward
  • Experience with inbox and calendar management
  • Forward-thinking with the ability to solve problems before they reach the Executive Director
  • Confidentiality and discretion are required
  • Team player with a can-do attitude
  • Proactive and able to follow directions well
  • High attention to detail
  • Organized and strong problem solver
  • Multi-tasker with the ability to manage multiple needs and manage time well
  • Good communicator
  • Technologically savvy and open to using new technology to optimize processes and create efficiencies
  • Takes pride and ownership in their work

Benefits:

  • Expected salary range is $75,000 - $90,000 annually
  • BME Strategies offers a competitive benefits package, including vacation time, sick time, floating holidays, health insurance, dental insurance, vision insurance, health FSA, dependent care FSA, and a one-time technology stipend

BME Strategies is an equal opportunity employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, or current employment status.