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Administrative Support Specialist

2 months ago

Andover, Massachusetts, United States Amentum Full time

About the Role:

Amentum is seeking a highly motivated and self-starting Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our office.

Key Responsibilities:

  • Administrative Support: Provide administrative support to our team, including records and file management, employee in- and out-processing, and correspondence drafting and routing.
  • Office Management: Assist in managing DOD, DSS, and local office policies and programs, including office equipment and supply inventory maintenance.
  • Travel Planning: Assist in planning and coordinating travel arrangements using the Defense Travel System (DTS) or MyTravel.
  • Conference Room Coordination: Coordinate conference room scheduling and arrangements.
  • Task Management: Manage task management systems, including the CATMS system.
  • Training Program Execution: Assist in the execution of office training programs.
  • Data Management: Input and manage data bases as directed.

Requirements:

  • Active Secret Clearance: Must have an active Secret clearance.
  • Education: High School Diploma or equivalent required.
  • Experience: 2 years of administrative experience required.
  • Skills: Working knowledge of general office procedures, fluency in English, strong typing skills, and organizational skills required.
  • Physical Demands: May be required to lift general office items up to 20-30lbs.

Preferred Qualifications:

  • Microsoft Applications: Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, PowerPoint, Outlook, and MS Teams.
  • Defense Travel System: Familiarity with the Defense Travel System and timekeeping management programs a plus.

Work Environment:

This is an in-office position with no unusual hazards. The selected candidate will be expected to work in a fast-paced office environment with occasional lifting up to 20lbs, constant sitting while using a computer, and constant use of sight abilities while reviewing documents.

Amentum is an Equal Opportunity Employer:

We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.