Administrative Support Specialist in Marketing and Sales

2 weeks ago


Poway, California, United States CTK Biotech Full time

Job Title:
Administrative Support Specialist in Marketing and Sales

Department:
Marketing & Sales

Reports to:
Senior Vice President, International Sales

Key Responsibilities:

Administrative Support:
Assist marketing and sales teams with various administrative functions including data management, report creation, meeting coordination, and event organization.

Facilitate the processing of regulatory documentation for the commercial team and clients.

Evaluate, schedule, and allocate training needs for both new hires and current marketing & sales personnel.

Administer quarterly incentive programs for the commercial team.

Gather necessary data and materials for executive-level presentations.

Coordinate site-wide events, such as team-building activities, celebrations, and all-staff meetings.

Support site leadership and human resources with document management, accounts payable data entry, recruitment efforts, onboarding assistance, and benefits administration.

Perform general office tasks including mail handling, maintaining shared office areas, and managing office supply inventory.

Commercial Operations:
Oversee sales activities for the online retail platform, including price updates, trend analysis, shipment arrangements, and package distribution.

Marketing Initiatives:
Conduct market research and analysis to uncover trends and growth opportunities for designated projects.

Manage the social media calendar for specific product lines within the portfolio.

Assist in preparations for trade shows, including travel arrangements, collateral production, giveaways, and scheduling pre- and post-event meetings.

Collaborate with cross-functional teams to ensure effective execution of marketing strategies.

Additional tasks may be assigned as needed.

Tools and Equipment:
Proficient use of Microsoft Office Suite is essential.

Work Environment:
CTK Biotech, Inc. provides a climate-controlled workspace for the Administrative Support Specialist in Marketing and Sales.

The standard workweek is Monday through Friday; however, flexibility may be required based on client and partner needs.

Overtime may be necessary with or without prior notice.

Travel to sales/training meetings, trade shows/conferences, or visits to external suppliers and vendors may be required.


Minimum Qualifications:
2+ years of experience in a business administration or marketing role; experience in the medical device sector is advantageous.


A Bachelor's degree or equivalent in business administration, marketing, communications, or a related field with a focus on biology or human physiology is preferred.

Proficiency in Microsoft Office Suite is required.

Strong communication skills, attention to detail, and the ability to thrive in a fast-paced professional environment are essential.

Customer service experience is preferred.

Compensation:
$45-55K ($22-26/hour) based on experience

Job Type:
Full-time

Pay:
$26.00 per hour

Benefits:
401(k)

Health insurance

Paid time off

Schedule:
Monday to Friday

Education:
Bachelor's (Required)

Experience:
Business administration or marketing: 2 years (Required)

Ability to Relocate:

Work Location:
In person

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