Project Administrator

5 days ago

Walnut Creek, California, United States HF&H Consultants, LLC Full time

Overview

HF&H Consultants, LLC is a leading provider of consulting services to public agencies in California. Our mission is to assist our clients in achieving their vision of a sustainable future by providing high value consulting services in a fiscally- and socially-responsible manner.

Job Description

We are seeking a highly skilled Project Administrator to join our team in Walnut Creek, California. The successful candidate will work under the direction of partners and project managers, completing engagements for municipal clients related to environmental programs.

This is an exciting opportunity to blend administrative responsibilities with analytical work in the context of municipal board operations and waste management consulting. The Project Administrator will support our recycling, organics, and solid waste practice from our Walnut Creek office, with a minimum of two days spent in the office per week.

Key Responsibilities

  • Municipal Board Support: Manage the coordination, scheduling, and organization of municipal board meetings, including preparing meeting agendas, minutes, and agenda reports.
  • Communication: Manage communication with board members, stakeholders, and the public.
  • Administrative Tasks: Handle general administrative tasks to ensure the smooth functioning of board operation.
  • Proposal Analysis: Analyze proposals submitted to the board, particularly those related to recycling, organics, and solid waste services.
  • Research and Data Collection: Review and summarize key information from large documents, ensuring accuracy and consistency.
  • Report Writing: Assist in the preparation of proposals and contribute to the creation of written reports and client presentations.
  • Collaboration: Collaborate with clients, third-party personnel, and internal team members to obtain relevant data and information.
  • Industry Research: Survey local governments and service providers to stay informed about industry trends.

What We Offer

HF&H Consultants, LLC offers a competitive total compensation package, emphasizing work/life balance for our employees. This is a full-time, non-exempt position with a salary range of $73,000 - $93,000 per year, plus up to 20% performance-based incentive bonus. We also offer profit sharing, health insurance, dental insurance, and other benefits.

Requirements

  • Experience: 5+ years of experience in a professional office environment.
  • Education: Bachelor's degree, preferred in Business, Marketing, English, Journalism, or a related field.
  • Skills: Exceptional client/customer service skills, strong written and oral communication skills, proficiency with Microsoft Office Suite.
  • Prior Experience: Prior experience in the recycling and solid waste industry in California, prior experience in or working closely with local government agencies or municipalities.

Benefits

  • Total Compensation Package: Competitive salary and bonus structure.
  • Health Insurance: Comprehensive health insurance plan with 95% employer contribution.
  • Dental Insurance: Dental insurance plan with employer contribution.
  • Profit Sharing: 3% minimum contribution to a 401(k) profit-sharing plan, projected to be 5% in 2023.
  • Vacation Time: 15 vacation days per year, increasing with tenure.
  • Holidays: 10 holidays per year, including one floating holiday.
  • Sick Leave: 5 sick days per year.

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