Administrative Support Specialist

4 days ago

Walnut Creek, California, United States Burns & McDonnell Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team in Walnut Creek, CA. As a key member of our project support team, you will provide administrative assistance to the Project Manager and project team.

About the Role

The successful candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You will be responsible for general administrative support, maintaining project files, providing data entry, tracking project status, and preparing reports.

Key Responsibilities
  • General administrative support for company projects
  • Maintain project files, filing system, and project communications
  • Provide data entry for projects
  • Track status of projects and prepare monthly progress reports
  • Update record copies, engineering project documentation, and changes
  • Provide information to facilitate questions regarding projects and prepare research information
  • Record minutes from Project Manager/team meetings
  • Answer phones and direct calls
  • Sort incoming mail
  • Collect and distribute client bills and invoices
  • Type memos, correspondence, reports, and other documents as requested
  • Coordinate travel arrangements and internal services for various project needs
  • Prepare outgoing mailings and labels, including email and fax
  • Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews
  • Schedule and set up client interviews, presentations, and other meetings as requested
  • Order and maintain supplies
  • Update the project calendar and roster
Requirements
  • High School Diploma/GED or applicable experience may be substituted for education requirements
  • Applicable office/clerical experience preferred
  • Proficient in Microsoft Word, Excel, Access, and PowerPoint required
Compensation

The estimated salary range for this position is $25.50-$31.00 per hour, based on the location and job requirements. The total annual compensation package will consist of an hourly pay rate and eligibility to participate in our discretionary year-end incentive bonus program.

Benefits

We offer an extensive benefits package that includes insurance, disability, time off, wellness programs, and more. As a 100% employee-owned company, eligible employees participate in our Employee Stock Ownership Plan (ESOP) and 401(k) retirement program.

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