Office Support Specialist
2 weeks ago
Salary: starting at $17.00/hour
L.K. Jordan & Associates, a staffing firm based in Texas, is seeking an Office Support Specialist to join our team. This role involves collaborating with various staffing professionals to identify and recruit qualified candidates for diverse client needs across multiple sectors. The Office Support Specialist will handle a variety of administrative tasks, including managing phone communications, assisting with candidate intake, and processing necessary documentation.
Key Responsibilities:
- Phone and Visitor Management:
- Professionally answer and direct incoming calls.
- Welcome and assist visitors, ensuring a positive experience.
- Maintain an organized and tidy reception area.
- Applicant Coordination:
- Guide applicants through online application processes.
- Collect and verify new hire documentation.
- Schedule interviews and follow-up meetings as needed.
- Background Verification:
- Conduct thorough background checks on potential hires.
- Perform E-Verify processes to confirm work eligibility.
- Safeguard the confidentiality of all verification data.
- Drug Testing Coordination:
- Organize drug screening appointments for new and current employees.
- Ensure timely follow-up on results and maintain accurate records.
- Administrative Assistance:
- Support various administrative functions, including data entry and document management.
- Prepare and distribute necessary correspondence and reports.
- Assist with special projects and additional tasks as assigned.
- Compliance and Documentation:
- Ensure adherence to company policies and legal standards.
- Maintain organized records of applicants and HR-related documents.
Qualifications:
- Education: High school diploma or GED required; an associate's degree or relevant certification in administration or human resources is preferred.
- Experience: Prior experience in an administrative or front desk capacity is preferred.
- Skills:
- Strong verbal and written communication abilities.
- Bilingual in English and Spanish is advantageous.
- Proficient in office software and equipment.
- Excellent organizational and multitasking skills.
- Attention to detail and accuracy in managing sensitive information.
- Ability to maintain confidentiality and handle sensitive data discreetly.
Work Schedule:
- Standard work hours are Monday through Friday, with potential for pre-approved overtime.
Compensation and Benefits:
- Competitive salary based on experience.
- Opportunities for professional development.
- Employer-paid medical coverage for employees.
- Employer-paid day off for birthday celebrations.
- Paid time off and 11 holidays.
- Employer-paid dental, vision, and life insurance.
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