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Program Operations Coordinator
2 months ago
Position Overview:
A prominent research institution is seeking a Program Operations Coordinator to assist the Co-Director in the initial stages of a groundbreaking project aimed at establishing a national center to support the U.S. research community.
This role is newly created within the team, and responsibilities may evolve as the Center develops in its inaugural year. Below are the primary duties and responsibilities associated with this position.
Research Administration & Operations Support- Provide post-award assistance and grant oversight for external funding managed by the Institute.
- Develop and maintain a tracking system for grant milestones, reporting deadlines, and other program deliverables.
- Coordinate timelines and manage the activities of multiple contributors to ensure timely submissions.
- Oversee faculty and staff effort monitoring, payroll distributions, procurement of equipment and services, and budget formulation and closure.
- Ensure adherence to university and sponsor regulations.
Financial Management & Operations
- Supervise an annual operating budget of $10 million. Design, plan, coordinate, and implement budgets and financial forecasts for new initiatives and projects.
- Contribute to the creation of a sustainable long-term business strategy.
- Establish procedures to monitor, authorize, track, and reconcile expenditures across Institute budgets. Approve the acquisition of goods and services, delegating authority as necessary.
- Apply financial management principles and cost accounting standards to prepare detailed reports and forecasts for sponsored projects and other programs.
- Produce clear and effective documentation and reports. Manage deadlines and coordinate the contributions of multiple authors, providing finance and administration-related content.
- Support the executive committee and advisory board by organizing meetings, preparing agendas, gathering data, and creating reports and presentations under the Director's guidance.
Commitment to Diversity:
We are dedicated to fostering diverse and inclusive environments where individuals can express their authentic selves at work. We are an equal opportunity/affirmative action employer that values every individual.
Qualifications:
- Previous experience at a university or similar institution.
- Familiarity with Workday or similar financial systems.
- Bachelor's degree in a relevant field (e.g., Business Administration, Higher Education Administration).
- 4-5 years of experience in research administration, higher education, or financial management.
- Strong understanding of the academic research and proposal processes, from pre-award to post-award activities.
- Excellent verbal and written communication skills, with the ability to translate technical information for diverse audiences.
- 2-3 years of experience in establishing new processes or independently managing administrative or financial operations.
- 2-3 years of experience utilizing financial and grants management tools (e.g., Workday, Oracle, SAP, ERP systems).
