Operations Coordinator

4 days ago

Livermore, California, United States Lakin Tire West Full time
Job Description

Lakin Tire West is seeking a highly organized and detail-oriented Operations Clerk to join our team. As an Operations Clerk, you will play a critical role in supporting the Warehouse and Transportation Supervisors and Managers in their daily operations.

Key Responsibilities:
  • Driver Support: Maintain daily and continuous contact with drivers to ensure all personnel is logged in and on the road at scheduled times.
  • Onboarding Process: Support internal and external new hire training as well as temp labor with the onboarding process, providing employee ID numbers and submitting paperwork to Human Resources.
  • Manifest Review: Review and reconcile the Manifest up against access to ensure the accuracy of records.
  • Time-Card Management: Administer time-card corrections and support time and attendance.
  • Dispatcher Support: Support dispatcher with hours of service and DVIR. Ensure violations are detected, communicated, and corrected. Review and respond to receipt issues on time.
  • Roadnet Maintenance: Provide ongoing oversight of roadnet maintenance, verifying time windows, vehicle maintenance, employee maintenance, and route maintenance.
  • CTL Oversight: Oversight of CTL's verifying accuracy and correcting errors. Deliver manifest to drivers via fax, email, or manually.
  • Driver Documentation: Ensure proper driver documentation is sent and received by the corporate office weekly.
  • DOT Compliance: Support DOT compliance including but not limited to random drug/alcohol programs, medical cards, and CDL expiration.
  • Driver Supplies: Supports the administration process of driver & helper supplies. Ensures that available resources in transportation, such as tools, supplies, and Personal Protective Equipment (PPE), is available to employees upon employees report to work.
  • Uniform Management: Supports the management team in the care, replacement, and damage of uniforms supporting the Company's uniform policy.
  • Tablet Inventory: Assist the leadership Team to help track Tablet inventory and assist in responding to driver equipment requests partnering with IT to ensure tools are effectively running.
Requirements:
  • Education: High School Diploma or GED required; Associates or college degree preferred.
  • Communication Skills: Excellent verbal and written communication skills, and an even-toned disposition.
  • Organizational Skills: Organizational skills Excellent attention-to-detail.
  • Technical Skills: Ability to research documents and use Company information systems applications.
  • Interpersonal Skills: Ability to work well with internal and external contacts resolving issues immediately and thoroughly or escalating them as needed.
  • Adaptability: Ability to work well under pressure, with many interruptions and multiple demands.
  • Language Skills: Bilingual English/Spanish required.
  • Computer Skills: PC Literate with basic knowledge of Microsoft Office products; usual office equipment including calculator, telephone, fax, computer, and copier.
  • Work Environment: Ability to work independently and collaborate with others.
  • Safety: Must adhere to all safety policies and practice safe work habits.
  • Availability: Must be able to work overtime and flexible schedule as needed (including Saturdays).
Preferred Qualifications:
  • Driver's License: Valid Driver's License, Class C license preferred. Willingness to drive own vehicle occasionally on company business.
  • Travel: Willing to travel both locally on company business - 25% or more.

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