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Administrative Support Specialist

2 months ago

Florence, Arizona, United States Bowhead Full time
Job Summary

Bowhead is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and performing various administrative tasks to support the execution of OPLA's mission.

Key Responsibilities
  • Manage and maintain files, both physical and electronic, in accordance with OPLA's document retention policies.
  • Process and distribute mail, including paper and electronic correspondence and packages.
  • Interfile correspondence in case files and shelve/re-shelve files as necessary.
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers.
  • Assist with Freedom of Information Act (FOIA) requests and comply with ICE and NARA document retention standardization policies.
  • Enter/upload data into PLAnet, including receipt of motions, notices of appeal, briefing schedules, and court decisions.
Requirements
  • High School Diploma or equivalent required.
  • Minimum of one (1) year experience in an administrative office environment.
  • Extensive computer/PC knowledge, including spreadsheet software, word processing software, and knowledge of MS Office Suite.
  • Ability to successfully pass a federal background investigation and pre-employment drug screen.
Physical Demands
  • Ability to lift up to 35 pounds.
  • Ability to stand and walk for prolonged amounts of time.
  • Ability to twist, bend, and squat periodically.
Security Clearance

A security clearance at the DHS ICE T2 level is required for this position.