Administrative Support Specialist

2 weeks ago


Florence, Arizona, United States Bowhead Full time
Job Summary

Bowhead is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and conducting research and drafting documents.

Responsibilities
  • Manage and maintain files, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files
  • Shelve and re-shelve files as appropriate
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters
  • Comply with ICE and NARA document retention standardization policy and procedures
  • Enter and upload data into PLAnet, including receipt of motions, notices of appeal, briefing schedules, and court decisions
Requirements
  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen
Physical Demands
  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically

This position is full-time, benefits-eligible at an hourly rate of $22.21 plus H&W (Health and Welfare) rate per local wage determination. The location is in Florence, AZ.



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