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Senior Administrative Coordinator

2 months ago

Somerville, Massachusetts, United States Mass General Brigham Full time

Position Overview: The Executive Operations Assistant will deliver high-level administrative support to the Vice President of Research Management. This role necessitates exceptional organizational capabilities, discretion, and the aptitude to manage sensitive information with confidentiality.

Key Responsibilities:

  • Executive Administrative Support: Efficiently manage the calendar for the VP of Research Management, exercising sound judgment in prioritizing engagements.
  • Document Management: Ensure effective handling of documents for the VP and the Research Management office while maintaining confidentiality.
  • Meeting Coordination: Organize agendas, confirm presenters, and manage participants for key meetings, ensuring seamless communication and follow-up on action items.
  • Office Operations: Oversee daily operations for the Research Management department, including managing non-personnel budget activities and coordinating incoming communications.
  • Technology Support: Act as a subject matter expert for meeting technology and assist with maintaining relevant SharePoint sites.

Qualifications: A BA/BS degree with a minimum of 2 years of relevant experience, preferably in an administrative capacity within a healthcare environment. Candidates should possess excellent interpersonal skills, strong verbal and written communication abilities, and proficiency in Microsoft Office Suite and other relevant technologies.

Core Competencies: Candidates must demonstrate exceptional organizational skills, a proactive approach to work, and the ability to maintain strict confidentiality while managing multiple tasks and competing priorities.