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Office Administrator for Landscape Services

2 months ago

Fort Worth, Texas, United States The Landscape Partners Full time

COMPANY OVERVIEW:

Who We Are

At The Landscape Partners, we recognize that exceptional customer service is just one aspect of what defines a remarkable organization. We provide top-notch commercial landscaping services while fostering strong client relationships that enhance the overall customer experience. As part of the Aspen Grove Landscape Companies, we combine the expertise and personal touch of a local company with the extensive support and resources of a national organization.

Our commitment is to alleviate the stress of landscape management and exceed your expectations to earn your trust.

Utilizing advanced technology and state-of-the-art equipment, along with a dedication to ongoing technical training for all employees, we ensure our clients receive outstanding landscaping services and superior customer care. Our comprehensive landscape management programs encompass maintenance, irrigation management, plant and turf healthcare services, enhancements, and construction.

Our Mission

We strive to deliver exceptional quality, service, and value. Our daily commitment to our PROMISE fosters genuine partnerships with our customers, helping us to 'leave the world a little better than we found it.'

Our Values

  • Quality – Understanding and meeting the needs and expectations of our customers and staff, consistently delivering services that exceed those expectations.
  • Integrity – Upholding the highest standards of integrity in all services provided, fostering a culture of continuous improvement that enables employees to achieve personal and professional goals.
  • Communication – Building lasting relationships with our customers through honesty, loyalty, and diligent work.

COMPENSATION & BENEFITS

  • Competitive Hourly Rate
  • Company Cell Phone & Laptop
  • Comprehensive Benefits (Medical, Dental, Vision)
  • Life Insurance
  • Voluntary LTD
  • 401(k) Match
  • PTO
  • Paid Holidays
  • Paid Training & Development

POSITION SUMMARY:

The Branch Administrator role reports directly to the local Branch Manager and has a dotted line to the Area Controller of Aspen Grove. This position is responsible for coordinating and executing administrative functions within the assigned branch(es), including accounts receivable invoicing, accounts payable processing, payroll and mobile time entry support, sales support and reporting, HR onboarding compliance, and general office administrative tasks as assigned. This role requires professional and efficient interaction with both external customers and internal personnel.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

  • Review and verify all purchase orders, statements, and invoices to prepare payments.
  • Submit documentation for setting up new vendors as needed.
  • Submit all invoices to Accounts Payable with appropriate GL coding to ensure timely payment.
  • Oversee accounts receivable and collections.
  • Review billing practices to ensure invoice accuracy.
  • Export timesheets from Aspire and submit them for processing.
  • Process payroll for non-field personnel.
  • Perform payroll adjustments and investigate payroll issues.
  • Provide operational reports to management as required.
  • Support human resources functions, including onboarding, compensation, garnishments, workers' compensation claims, and maintaining employee records.
  • Manage office inventory.
  • Answer office phone calls and assist or redirect as necessary.
  • Perform other tasks as assigned.

EDUCATION & EXPERIENCE QUALIFICATIONS:

  • High School diploma required; an Associate or Bachelor's degree is preferred.
  • 5+ years of branch administrative experience in the landscaping industry or a related field.
  • Experience with Aspire Landscape Operating System is preferred.

SKILLS & ABILITIES QUALIFICATIONS:

  • Formal training and experience in office procedures and the use of office equipment.
  • Excellent data entry skills and proficiency in Microsoft Word, Excel, and PowerPoint.
  • Self-motivated with a professional demeanor.
  • Ability to communicate clearly and accurately, both orally and in writing.
  • Superior organizational skills with a focus on detail and accuracy.
  • Strong problem-solving skills and critical thinking abilities.
  • Proven confidentiality and high ethical standards.
  • Strong initiative, with the ability to remain focused and proactive while working independently.
  • Customer service-oriented with strong interpersonal skills.
  • Experience with Aspire business software is a plus.
  • Must be able to work a full schedule at the branch office location.