Administrative Coordinator
2 days ago
U.S. Travel Association is seeking an experienced Administrative Assistant to provide high-level administrative support to the Executive Vice President, Business Strategy and Industry Engagement and Senior Vice President, Education and Events.
Key Responsibilities:- Provide administrative, logistical, and project management support to ensure smooth operation of a fast-paced, mission-driven organization.
- Manage complex calendars, travel plans, expense reports, and processing invoices for both executives.
- Coordinate speaking and meeting engagements, including prep calls, gathering talking points, and briefing documents from internal colleagues.
- Serve as an administrative liaison to U.S. Travel's Board of Directors, Executive Board, Finance Committee, and Nominating and Membership Committee.
- Prepare and oversee the CEO, EVP, and National Chair's schedule for the association's annual trade show, board meetings, and other key events.
- Collect and analyze board participation and attendance, and perform logistical preparation for board members and VIPs during the annual trade show and other U.S. Travel events.
- Proactively cultivate dialogue between both executives and internal departments, ensuring fluid communication throughout the organization.
- Manage industry engagement calendar with U.S. Travel events, meetings, and initiatives, and ensure internal calendars are consistent and align with external, member-facing industry events webpage.
- Monitor relevant event- and member-related email inboxes and assign relevant staff members to follow up with inquiries.
- Minimum of 2+ years of experience as an executive assistant, administrative assistant, or project manager in a fast-paced team environment.
- Proven planning and organizational skills with strong attention to detail.
- Proficiency in Microsoft Office suite, including Word, PowerPoint, Excel, Outlook, and SharePoint.
- Excellent interpersonal skills and capable of exercising discretion on all matters.
- Comprehensive healthcare package with fertility coverage.
- Generous paid leave, including family leave.
- Snacks, lunches, and many opportunities for social connections.
- Transportation and cell phone benefits.
- Robust wellness initiatives and Employee Assistance Plan (EAP).
- Education and professional development assistance.
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