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IT Project Management Coordinator

2 months ago

Monterey Park, California, United States Radiansys Full time

Position: IT Project Management Coordinator

Location: Hybrid

Contract Duration: 12+ Months (Potential for Extension)

Experience Required: 8+ Years

Overview: We are seeking a skilled IT Project Management Coordinator with a robust background in project budgeting and tracking. This role is essential for ensuring the smooth execution of various IT projects.

Key Responsibilities:

  • Oversee daily operations related to assigned projects.
  • Organize and facilitate meetings and workshops for project teams, including managing logistics, setting agendas, and documenting meeting outcomes.
  • Coordinate project updates, generate reports, and reconcile professional services.
  • Support the management of daily operational tasks.
  • Handle administrative duties such as travel arrangements, phone inquiries, and meeting scheduling.
  • Manage office supplies and ensure the upkeep of office equipment.
  • Serve as a primary contact point for stakeholders.
  • Follow up on assigned tasks and ensure timely communication with stakeholders for effective project execution.
  • Assist in the creation and preparation of project-related documents, including:
    • Statements of Work and Contracts.
    • Weekly and Monthly status reports, resource planning documents, risk management reports, and other necessary management reports.
    • Project presentation materials.
  • Maintain and submit job-related documentation accurately and promptly.
  • Perform data entry into relevant information systems.
  • Generate reports as required by supervisors and project managers.
  • Uphold high standards of business ethics and conduct in interactions with customers, vendors, and colleagues.
  • Collaborate with team leaders, managers, and department heads to understand departmental objectives and needs.
  • Ensure compliance with local, federal, industry, and company standards in all activities.
  • Execute additional duties as assigned.

Required Skills:

  • Demonstrated experience as an Operations Coordinator or in a similar capacity.
  • High energy and ability to manage multiple projects and tasks simultaneously.
  • Experience in finance is essential.
  • Proficient in Microsoft Excel (including Functions and Macros).
  • Strong knowledge of Microsoft Office Suite (Word, PowerPoint, etc.) along with proficiency in project management tools and web applications.
  • Exceptional written and verbal communication skills across all levels of the organization.
  • Strong interpersonal skills for effective collaboration with employees, vendors, and clients.
  • Excellent organizational capabilities.
  • Strong analytical and decision-making skills.
  • Effective strategic planning and problem-solving abilities.

Primary Skills:

  • MS Project Plan, CSM, PMP, SAFe certifications.

Preferred Skills:

  • Technical familiarity with various technologies, including SharePoint, Cloud, and Database systems.