Administrative Support Specialist

1 week ago


Cleveland, Ohio, United States Dynamix Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative & Accounting Assistant to join our team at Dynamix Group. The successful candidate will provide administrative support to our accounting team, ensuring seamless day-to-day operations.

Key Responsibilities
  • Answer incoming calls, respond to inquiries, and direct calls as necessary.
  • Maintain office inventory supplies and ensure a well-stocked environment.
  • Create employee onboarding packets for new hires, ensuring a smooth transition into the company.
  • Manage the office calendar, including scheduling for PTOs, birthdays, anniversaries, and other events.
  • Create new leads and To-Do's in the CRM Pipeline, driving business growth.
  • Manage emails in the billing and info inboxes, responding promptly and professionally.
  • Input vendor bills into the accounting system, maintaining accurate records.
  • Write checks as requested and maintain accurate records, ensuring financial integrity.
  • Assist with Accounts Payable, ensuring timely and accurate processing.
Requirements
  • Some College education is helpful but not required; a Bachelor's degree is a plus.
  • 3+ years of administrative assistant experience is required; clerical accounting experience is preferred.
  • The ability to answer incoming phone calls and initiate proactive calls to customers and clients when necessary is essential.
  • Strong organizational skills are necessary, with the ability to manage multiple tasks simultaneously.
  • Strong attention to detail and strong analytical skills are essential for accurate data management and reporting.
  • Familiarity with Microsoft Office Suite, including Excel, is required.


  • Cleveland, Ohio, United States ProTech Staffing Solutions Full time

    Job OpportunityWe are seeking a highly skilled and organized Administrative Assistant and Billing Specialist to join our team at ProTech Staffing Solutions.This role involves a mix of administrative support and billing responsibilities, requiring strong organizational skills and attention to detail to maintain smooth operations and accurate financial...


  • Cleveland, Ohio, United States Kiewit Corporation Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Cleveland, OH. As a key member of our operations support team, you will provide day-to-day support with general administrative functions and team management needs.ResponsibilitiesProvide administrative support to the team, including...


  • Cleveland, Ohio, United States McNally-LLC Full time

    About McNallyMcNally is a leading heavy/civil construction company specializing in large diameter tunneling and underground construction. With a strong presence in the United States, we have successfully completed projects ranging from $350,000 to $200+ million since our inception in 1988.Job OverviewWe are seeking a highly organized and detail-oriented...


  • Cleveland, Ohio, United States McNally-LLC Full time

    About McNallyMcNally is a leading heavy/civil construction company specializing in large diameter tunneling and underground construction. With a strong presence in the United States, we have successfully completed projects ranging from $350,000 to $200+ million since our inception in 1988.Job OverviewWe are seeking an experienced Administrative Support...


  • Cleveland, Ohio, United States University Hospitals Full time

    Job SummaryUniversity Hospitals seeks an Administrative Assistant to provide direct administrative and operational support to department leaders and staff. The successful candidate will be responsible for effective meeting scheduling and management, including calendar and time management.Key ResponsibilitiesCoordinate and schedule meetings, appointments, and...


  • Cleveland, Ohio, United States UnitedHealthcare Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office in day-to-day tasks. The ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in Microsoft Office applications, including Word, Excel, and PowerPoint. Additionally,...


  • Cleveland, Ohio, United States Lee University Full time

    {"title": "Administrative Assistant to the Vice President for Business and Finance", "description": "Job SummaryThe Lee University Department of Business and Finance is seeking a highly skilled and organized Administrative Assistant to support the Vice President for Business and Finance. This role plays a critical part in providing administrative,...


  • Cleveland, Ohio, United States Custom Filters Direct Llc Full time

    Job OpportunityJob SummaryWe are seeking a highly organized and detail-oriented Receptionist/ Administrative Assistant to join our team at Custom Filters Direct LLC. As the first point of contact for guests and candidates, you will provide exceptional customer service, coordinate internal employee communication, and maintain a tidy and stocked workplace.Key...


  • Cleveland, Ohio, United States Custom Filters Direct Llc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Custom Filters Direct LLC.Key Responsibilities:Provide exceptional administrative support to our team, including drafting correspondences, scheduling appointments, and maintaining organized filing systems.Ensure seamless communication with onsite...


  • Cleveland, Ohio, United States UnitedHealthcare Full time

    Administrative Assistant Opportunity We are seeking a highly skilled and organized Administrative Assistant to support our office in day-to-day tasks. The ideal candidate will possess exceptional organizational skills, solid written and verbal communication skills, and the ability to follow up on internal and external tasks. Proficiency in Microsoft Word,...


  • Cleveland, Ohio, United States The Cleveland Clinic Full time

    Job DetailsCleveland Clinic's Main Campus is a world-renowned institution for medical research and surgery. As an Administrative Assistant II in Internal Medicine, you will be part of a team that utilizes leading-edge technology to deliver exceptional patient care. Our caregivers are a family, and we are committed to providing a supportive and collaborative...


  • Cleveland, Ohio, United States Case Western Reserve University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Case Western Reserve University. This is a full-time, regular position that will provide comprehensive administrative support to the University Marketing and Communications department.Key ResponsibilitiesExecute a high volume of fiscal tasks within...


  • Cleveland, Ohio, United States The Cleveland Clinic Full time

    Job DetailsCleveland Clinic's Main Campus is a world-renowned institution for research and surgery, leveraging cutting-edge technology to deliver exceptional patient care. As an Administrative Assistant II in Internal Medicine, you will be part of a dynamic team that prioritizes patient-centered care and innovative solutions.Key Responsibilities:Provide...


  • Cleveland, Ohio, United States The Cleveland Clinic Full time

    **About the Role** Cleveland Clinic's Main Campus is a hub for research and surgery, where technology is leading-edge and patient care is world-class. As an Administrative Assistant II, you will be part of a team that values family and provides exceptional care to patients. **Key Responsibilities** Provide administrative support to the Internal Medicine...


  • Cleveland, Ohio, United States Avita Medical Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant/Customer Service professional to join our team. As a key member of our community, you will be responsible for providing exceptional customer service and administrative support to our residents and staff.Key ResponsibilitiesProvide timely and effective customer service...


  • Cleveland, Ohio, United States Cleveland Clinic Full time

    About Cleveland ClinicCleveland Clinic is a world-renowned healthcare organization dedicated to providing exceptional patient care and advancing medical research. As a member of our team, you will have the opportunity to work alongside passionate caregivers who share our commitment to excellence and innovation.Job SummaryWe are seeking an Administrative...


  • Cleveland, Ohio, United States Cleveland Clinic Full time

    About Cleveland ClinicCleveland Clinic is a world-renowned healthcare organization dedicated to providing exceptional patient care and advancing medical research. As a member of our team, you will have the opportunity to work alongside passionate caregivers who share our commitment to excellence and innovation.Job SummaryWe are seeking an Administrative...

  • Support Administrator

    3 weeks ago


    Cleveland, Ohio, United States Cuyahoga County Board of Developmental Disabilities Full time

    Job Title: Support AdministratorWe are seeking a highly skilled and dedicated Support Administrator to join our team at the Cuyahoga County Board of Developmental Disabilities. As a Support Administrator, you will play a critical role in supporting individuals with developmental disabilities to live, learn, work, and play in their communities.Job Summary:The...


  • Cleveland, Ohio, United States Silver Tree Residential, LLC Full time

    Office AssistantSilver Tree Residential, LLC is a dynamic property management company with a growing portfolio of multi-family and senior apartment communities. We are committed to providing exceptional housing experiences for our residents, and we are seeking a detail-oriented and organized Office Assistant to join our team.Key Responsibilities:Assist the...


  • Cleveland, Ohio, United States FEDSYNC Full time

    Job SummaryFedSync is seeking highly skilled General Clerks/Secretaries (Levels II & III) to provide comprehensive administrative support for NASA. The ideal candidates will work closely with supervisors and staff, handling a variety of clerical and office tasks independently, with minimal supervision.Key Responsibilities:Manage phone services and...