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Office Coordinator

2 months ago

Nashville, Tennessee, United States Velocity Risk Full time
About Velocity Risk

We are a specialty property insurance company that delivers innovative solutions to catastrophe-prone communities. Our mission is to transform old insurance practices by embracing nature's volatility and turning problems into potential.

About the Role

The Office Administrator will be the key partner for all office management and day-to-day needs of our Nashville location. You will play a vital role in building a fun, inclusive, and enjoyable environment for the office.

Key Responsibilities
  • Provide engagement activities and creative culture-building initiatives for the Nashville office, including coordinating with the Office Manager and People Business Partner to organize and facilitate corporate events and special functions.
  • Manage the daily office functions, supporting the leadership team at the location and other employees.
  • Coordinate building and maintenance issues for general repairs and updates.
  • Act as the Location's Ambassador and face of Velocity for all onsite broker/client guests, local vendors, and third-party visitors.
  • Maintain and manage the facilities of the office, including equipment, supplies, refreshments, swag, and ordering replacements/initiatives/improvements.
  • Manage in-house employee lunch process.
  • Support Executive Assistants with Senior Leadership-led events, both locally and non-locally, including the annual All Hands.
  • Manage all incoming and outgoing mail, including confidential information.
  • Perform clerical work for departments as requested by Executive Officers and Business Unit leaders.
  • Assist the office with travel bookings to various domestic locations.
Core Competencies
  • Collaboration and a spirit of camaraderie, energized by being with and helping others.
  • Service-oriented, driven by excellence in services delivered with a focus on positive interactions.
  • Autonomous, successfully working without direct supervision and able to be proactive in tasks and projects.
  • Continuous improvement mindset, always open to ideas for improvement and actively working to make things better.
  • Communication, superb skills in writing and verbally communicating.
  • Attention to detail, passionate about getting things done right.
  • Organized and Agile, able to keep on track with multiple projects and changing priorities.
  • Known for your can-do, make it happen attitude.
Qualifications
  • Previous office administration experience preferred, but not required.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office suite (Word, Excel, Outlook).
  • Ability to multitask and adapt in a fast-paced environment.
  • High school diploma or a bachelor's degree in business, administration, or a related field.
  • Familiarity with office management procedures.
  • Comfortable handling confidential information.
  • Superb written and verbal communication skills.
  • Strong time-management and multitasking abilities.
Benefits
  • Medical, Dental, and Vision fully subsidized by Velocity.
  • Health Savings Account with employer contributions.
  • 401k after 6 months of employment.
  • Education and Certification Reimbursement and Bonus programs.
  • Paid Time off and company Holidays with floating holidays for flexibility.
  • Gym membership reimbursements.
  • Volunteer rewards and give-back initiatives.
  • In-office lunch provided.
Work Environment

We are a hybrid team, working 2 days remotely and 3 days in the office. Velocity Risk participates in E-Verify.