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Administrative Coordinator

2 months ago

Jackson, Mississippi, United States Ambition Prep Full time

About Ambition Preparatory Charter School

Ambition Preparatory Charter School is dedicated to providing every student in grades K-8 with the exceptional education they deserve. Our mission is to equip students with the academic abilities and self-discipline necessary for success in college and life through outstanding instruction, intensive academic support, and diligent effort. We are a new college preparatory institution serving the students of Jackson, MS.


Key Responsibilities

  • Act as a primary contact for inquiries directed to the Executive Director from various stakeholders.
  • Organize both internal and external events, including recruitment and promotional activities.
  • Assist in the creation and distribution of meeting materials, presentations, and agendas for the Executive Director and Board of Directors.
  • Draft and send communications on behalf of the Executive Director in collaboration with the School's Information team as necessary.
  • Maintain executive files, reports, and contact databases, tracking deadlines related to correspondence, reports, compliance, and other essential information.
  • Support the preparation and planning of materials for Board Meetings, Committee Meetings, onboarding sessions, and professional development, along with other special events.
  • Assist the operations team in managing social media and organization-wide communications.
  • Review and implement policies throughout the school.
  • Handle phone calls, schedule appointments, conference calls, and videoconferences as required, while maintaining the school's calendar and assisting with project tracking.
  • Manage inventory and procure supplies and technology resources as needed.
  • Collaborate with the Business Coordinator in finalizing reports for renewals, new applications, ongoing academic performance evaluations, and site visit reports.
  • Provide general office support, including parent communication letters, electronic filing, data entry, copying, scanning, and phone coverage.
  • Assist the Executive Director in fostering open communication with partners and stakeholders, identifying new and ongoing collaboration opportunities, and representing Ambition Prep at external meetings as necessary.
  • Perform additional job-related duties as assigned.

Desired Characteristics

  • Strong commitment to Ambition Prep's mission, students, families, and community.
  • Belief in the potential of all students to achieve high levels of learning, irrespective of race, culture, or socioeconomic background.
  • Ability to manage multiple tasks and thrive in a dynamic, fast-paced environment.
  • Team-oriented individual demonstrating maturity, a growth mindset, strong work ethic, follow-through, and adaptability.
  • Capacity to accept constructive feedback and swiftly integrate it into work practices.
  • Innovative, organized, and willing to embrace new challenges.

Required Experience

  • Bachelor's degree is mandatory.
  • Successful completion of a background check is required.
  • A minimum of 2 years of experience in education, programming, communications, or service delivery management.
  • Basic understanding of educational systems and procedures.

Ambition Preparatory Charter School offers a competitive salary based on experience. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy, or veteran status.

Disclaimer: This job description outlines the general nature and level of work performed by individuals in this role. It is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to modify any or all content of this job description based on business needs.



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