Senior Legal Executive Assistant

2 weeks ago


Los Angeles, California, United States D3 Search Full time
{"h1": "Senior Legal Executive Assistant Opportunity", "p": "D3 Search is actively recruiting a Senior Legal Executive Assistant for a respected full-service international law practice located in Los Angeles, CA. This is a direct hire employment opportunity with a flexible 3/2 hybrid work model (3 onsite & 2 remote).", "ul": [{"li": "7+ years of legal executive assistant experience supporting a Managing Partner is REQUIRED."}, {"li": "Highly organized and able to manage sensitive correspondences, draft professional and confidential responses and safeguard highly sensitive information"}], "h2": "Responsibilities", "ul": [{"li": "Provide dedicated support to the Firm\u2019s Co-Chair, proactively manage dynamic calendars, detailed travel arrangements, complex itineraries and comprehensive agendas", "li": "Coordinate the scheduling of meetings and provide support, e.g. draft agendas, create presentations, provide advance details to internal and external attendees, attended meetings, and recorded minutes", "li": "Liaise with other members of the management team and their assistants, follow up on action items."}, {"li": "General administration including answering and directing phone calls, filing and printing."}, {"li": "Track expenses according to itineraries, create and editing of expense reports and invoices."}, {"li": "Data and time entry utilizing various software applications and/or transcription of analog or digital dictation."}, {"li": "Document production and editing utilizing Windows, Microsoft Office (Word, Excel and PowerPoint), Microsoft Outlook, Litera Change Pro, Adobe Acrobat, and similar software"}, {"li": "Prepare legal documents and correspondence."}, {"li": "File correspondence and legal documents in office filing system and document management system as required."}, {"li": "Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation."}, {"li": "Work with attorneys to open all new clients/matters."}, {"li": "Process billing, time entry, and expense reimbursements via internal accounting systems."}, {"li": "Review, route and prioritize incoming mail."}], "h2": "Requirements", "ul": [{"li": "7+ years of providing executive level support to C-Suite executives."}, {"li": "Highly organized and able to manage sensitive correspondences, draft professional and confidential responses and safeguard highly sensitive information"}, {"li": "Proficient in iManage, Chrome River, MS Office, and or similar systems."}, {"li": "Proficient knowledge of various HP and Xerox printers, color printers and scanners."}, {"li": "Ability to work through complex document markups and instructions in a timely manner."}, {"li": "Ability to juggle various assignments simultaneously."}, {"li": "Flexibility to work overtime or change shift to accommodate Firm needs."}], "h2": "Salary/Compensation/Benefits", "p": "Starting salary is 130K+ (DOE/DOQ). Full health benefits package, generous PTO, hybrid 3/2 work model, paid parking onsite, yearly review, annual salary increases and bonuses, etc.", "p": "If qualified and interested in this active/open Snr. Legal Executive Assistant role with this well-respected international law practice situated in Los Angeles, CA, and you meet the above qualifications/requirements, please contact the following D3 rep.", "p": "Domenic Ferrante | D3 Search", "p": "", "p": "", "p": "D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance."}
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