Event Planning Specialist

2 weeks ago


Waltham, Massachusetts, United States JobsRUs Full time
Job Description

JobsRUs is looking for a skilled Event Planning Specialist to manage a variety of events. The ideal candidate will be responsible for the comprehensive planning, organization, and execution of corporate meetings, conferences, workshops, and social gatherings.


Benefits Available:
Weekly Pay

Pay Rate - $23.00/Hour

Shift Details: 7:30AM - 4:00PM

Key Responsibilities:

Event Planning and Coordination:
  • Oversee all facets of event planning, including logistics, budgeting, scheduling, and vendor coordination.
  • Develop innovative event concepts, themes, and agendas that align with the organization’s objectives.
  • Create detailed timelines, checklists, and action plans for each event.

Vendor and Venue Management:
  • Identify and manage relationships with vendors, suppliers, and venues.
  • Coordinate catering, audio-visual needs, transportation, and accommodation services.
  • Conduct venue inspections to ensure compliance with event requirements.

Communication and Marketing:
  • Design and distribute event invitations and promotional materials.
  • Manage event registration and attendee communications.
  • Build and maintain relationships with stakeholders and sponsors.

On-site Event Management:
  • Supervise event setup, execution, and breakdown.
  • Coordinate with staff and vendors to ensure seamless operations.
  • Address any on-site issues promptly and effectively.

Budget and Financial Management:
  • Develop and oversee event budgets, ensuring adherence to financial guidelines.
  • Track expenses and process invoices in a timely manner.
  • Provide post-event financial evaluations and reports.

Post-Event Evaluation:
  • Gather feedback from attendees and stakeholders to assess event success.
  • Prepare post-event reports with recommendations for future improvements.
  • Maintain comprehensive records of all event-related activities.

Qualifications:
  • Minimum of 3 years of experience in event planning and coordination.
  • Exceptional organizational and multitasking abilities with attention to detail.
  • Strong communication and interpersonal skills.
  • Proficiency in event management software.
  • Ability to work under pressure and meet deadlines.
  • Willingness to work flexible hours as needed.

Preferred Skills:
  • Experience with corporate events and large-scale meetings.
  • Knowledge of event marketing strategies.
  • Familiarity with budgeting and financial management.
  • Creative problem-solving skills.


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