Event Planning Specialist
2 weeks ago
JobsRUs is looking for a skilled Event Planning Specialist to manage a variety of events. The ideal candidate will be responsible for the comprehensive planning, organization, and execution of corporate meetings, conferences, workshops, and social gatherings.
Benefits Available:
Weekly Pay
Pay Rate - $23.00/Hour
Shift Details: 7:30AM - 4:00PM
Key Responsibilities:
Event Planning and Coordination:
- Oversee all facets of event planning, including logistics, budgeting, scheduling, and vendor coordination.
- Develop innovative event concepts, themes, and agendas that align with the organization’s objectives.
- Create detailed timelines, checklists, and action plans for each event.
Vendor and Venue Management:
- Identify and manage relationships with vendors, suppliers, and venues.
- Coordinate catering, audio-visual needs, transportation, and accommodation services.
- Conduct venue inspections to ensure compliance with event requirements.
Communication and Marketing:
- Design and distribute event invitations and promotional materials.
- Manage event registration and attendee communications.
- Build and maintain relationships with stakeholders and sponsors.
On-site Event Management:
- Supervise event setup, execution, and breakdown.
- Coordinate with staff and vendors to ensure seamless operations.
- Address any on-site issues promptly and effectively.
Budget and Financial Management:
- Develop and oversee event budgets, ensuring adherence to financial guidelines.
- Track expenses and process invoices in a timely manner.
- Provide post-event financial evaluations and reports.
Post-Event Evaluation:
- Gather feedback from attendees and stakeholders to assess event success.
- Prepare post-event reports with recommendations for future improvements.
- Maintain comprehensive records of all event-related activities.
Qualifications:
- Minimum of 3 years of experience in event planning and coordination.
- Exceptional organizational and multitasking abilities with attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in event management software.
- Ability to work under pressure and meet deadlines.
- Willingness to work flexible hours as needed.
Preferred Skills:
- Experience with corporate events and large-scale meetings.
- Knowledge of event marketing strategies.
- Familiarity with budgeting and financial management.
- Creative problem-solving skills.
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