Office Administrator

4 weeks ago


California, United States Ultimate Staffing Full time
Job Title: Office Clerk

We are seeking a highly organized and detail-oriented Office Clerk to join our team at Ultimate Staffing. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our staff with administrative tasks.

Key Responsibilities:
  • Welcome and assist visitors with a friendly and professional demeanor.
  • Direct guests to the appropriate person or department.
  • Answer incoming telephone calls and provide information or transfer calls to the appropriate individuals or departments.
  • Take and relay messages accurately.
  • Maintain a clean and organized front desk area.
  • Manage the sign-in and sign-out process for visitors.
  • Receive and distribute mail and packages.
  • Coordinate courier and delivery services as needed.
  • Schedule appointments and meetings for staff.
  • Coordinate conference room bookings.
  • Offer general information about the organization, such as office hours, directions, and services provided.
  • Provide basic administrative support, such as photocopying, faxing, and filing.
  • Assist with data entry tasks as needed.
  • Respond to inquiries from visitors, clients, and employees.
  • Forward complex or specific inquiries to the appropriate department.
  • Assist with travel arrangements for employees and guests.
  • Maintain logs of visitor information, including names, contact details, and purpose of visit.
  • Serve as a liaison between different departments and individuals.
  • Follow established procedures in case of emergencies, such as fire or evacuation.
  • Monitor and order office supplies as needed.
  • Keep track of inventory and reorder supplies in a timely manner.
  • Provide support for special projects or events as requested.
  • Collaborate with other administrative staff to ensure smooth operations.

Ultimate Staffing is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment.


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