Administrative Coordinator
2 weeks ago
Innoflight Inc is one of San Diego's fastest growing Aerospace and Defense companies. We offer state-of-the-art software-defined compact/ground radios, cryptographic and cyber secure systems and processing, networking and data storage avionics.
Job SummaryThe Administrative Assistant position will assist management and employees by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, coordinate company events, catering arrangements, and generally being a helpful and positive presence in the workplace.
Key Responsibilities- Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Support daily shipping and receiving, to include paperwork processing and interface with Inventory and Operations teams.
- Support overall facility needs to ensure expedited process and resolution.
- Monitor and order inventory for office and break room supplies.
- Provide real-time scheduling support by booking appointments and preventing conflicts.
- Coordinate company events, such as making catering arrangements and restaurant reservations.
- Screen phone calls and route callers to the appropriate party.
- Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors, utilize sign-in log.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
- High school diploma; Associate's degree preferred. An equivalent combination of relevant education and applicable job experience may be considered.
- Two or more years' related administrative experience supporting senior executives.
- Highly proficient in Microsoft Suite programs such as Word, Excel, PowerPoint and Access.
- Ability to write, speak and interact clearly and professionally.
- Extremely organized.
- Strong multitasking and time-management skills.
- Can handle sensitive information with the highest degree of integrity and confidentiality.
- Prior experience in logistics and facilities management a plus.
- Ability to obtain a U.S. Security Clearance.
Innoflight Inc offers a competitive salary, annual profit share bonus, and 3% employer-contributed 401K plan. We also pay 80% of your medical benefits, dental and vision packages, Employee Assistance Program and a 9/80 work schedule.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
Innoflight Inc is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, dedicated to maintaining a safe, workplace environment free of discrimination and harassment, making decisions without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States TruCapital Partners Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at TruCapital Partners. As an Administrative Coordinator, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesBusiness Operations: Manage and maintain...
-
Administrative Coordinator
3 days ago
San Diego, California, United States Rady Children's Hospital Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital.Key ResponsibilitiesCoordinate and perform department/unit administrative activities, including dissemination of information to staff, customers, clients, vendors, patients, and families.Ensure smooth operations by...
-
Administrative Coordinator
3 weeks ago
San Diego, California, United States Compass Group, PLC Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team at Compass Group, PLC. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Scheduling and Coordination: Schedule meetings and conference calls,...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Scripps Research Full timeAbout UsScripps Research is a leading institution in the field of biosciences, renowned for its groundbreaking research and innovative approaches to improving human health. Our mission is to expand fundamental knowledge in the biosciences and translate these discoveries into profound innovations that enhance wellbeing.Job SummaryThe Laboratory Administrative...
-
Administrative Coordinator
5 days ago
San Diego, California, United States TalentSource Full timeAbout the Administrative Assistant Role at Talent SourceTalent Source is seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to our shipyard operations. As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day functioning of our administrative functions.Key...
-
Administrative Coordinator
4 weeks ago
San Diego, California, United States Rady Children's Hospital-San Diego Full timeJob Summary:Rady Children's Hospital-San Diego seeks a highly skilled Administrative Associate to join our team. As an Administrative Associate, you will play a critical role in ensuring the smooth operation of our department/unit. Your primary responsibilities will include coordination and execution of administrative tasks, information dissemination to...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Ultimate Staffing Full timeJob Summary:We are seeking a highly organized and proactive Administrative Assistant to support our Partners at Ultimate Staffing. This role involves managing client interactions, coordinating with administrative staff, and handling a high volume of tasks, particularly during the busy tax season.Key Responsibilities:Manage client relationships and...
-
Administrative Coordinator
3 weeks ago
San Diego, California, United States CorDx Full timeJob SummaryCorDx is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our office, ensuring seamless communication and coordination among team members.Key ResponsibilitiesOffice Management: Oversee the...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Rady Children's Hospital Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital. The successful candidate will be responsible for coordinating and performing various administrative tasks to support the department/unit.Key ResponsibilitiesStore, retrieve, and integrate information for dissemination to...
-
Administrative Coordinator
1 week ago
San Diego, California, United States University of California Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to assigned divisions within the Department of Pediatrics at the University of California, San Diego.Key ResponsibilitiesProvide administrative support to assigned divisions, including coordination of meetings, travel arrangements,...
-
Administrative Coordinator
7 days ago
San Diego, California, United States Rady Children's Hospital Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital. In this role, you will be responsible for coordinating and performing various administrative tasks to support the department/unit.Key ResponsibilitiesStore, retrieve, and integrate information for dissemination to staff,...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States TalentSource Full time{"title": "Administrative Assistant", "description": "About the RoleTalent Source is seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to our shipyard operations. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our administrative functions.Key...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States JAMS Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional client service and support to our clients. The ideal candidate will have a strong background in administrative work, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesProvide concierge-level...
-
Administrative Coordinator
3 weeks ago
San Diego, California, United States BORJA ENGINEERING & CONSTRUCTION, Inc Full timeJob SummaryBORJA Engineering & Construction, Inc. is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our project managers, project engineers, and superintendents, ensuring the smooth operation of our office.Key ResponsibilitiesProvide...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Flatiron Construction Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Flatiron Construction. As an Administrative Assistant, you will provide administrative support to our office and department, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Serene Health Full timeJob SummaryThe Administrative Coordinator plays a vital role in ensuring the smooth operation of the office by providing comprehensive administrative support to the team at Serene Health. This position involves interacting with visitors, managing communications, organizing events, and handling various clerical tasks with efficiency and professionalism.Key...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States San Diego Gas & Electric Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join the San Diego Gas & Electric team. This person will be responsible for providing administrative support, ensuring compliance, and managing day-to-day operations.Key ResponsibilitiesEnsure proper compliance and maintain accurate recordsManage administrative tasks, including filing and...
-
Administrative Coordinator
3 weeks ago
San Diego, California, United States Serene Health Services Full timeAbout Serene Health ServicesSerene Health Services is a leading healthcare organization dedicated to providing comprehensive support and care to our members. Our mission is to empower individuals to achieve self-sufficiency in health, creating a ripple effect that strengthens families and communities.Job SummaryThe Administrative Coordinator plays a vital...
-
Administrative Coordinator
3 weeks ago
San Diego, California, United States Flatiron Construction Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Flatiron Construction. As an Administrative Assistant, you will provide administrative support to our office and department, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...
-
Administrative Coordinator
2 weeks ago
San Diego, California, United States Rady Children's Hospital Full timeRady Children's Hospital is seeking a highly skilled Administrative Associate to join our team. The successful candidate will be responsible for coordinating and performing departmental administrative activities, including disseminating information to staff, customers, clients, vendors, patients, and families. This role requires strong organizational skills,...
