Executive Assistant Office Manager

4 weeks ago

Dallas, Texas, United States Adecco Full time
Office Manager/Executive Assistant Job Description

Adecco is seeking a highly skilled and experienced Office Manager/Executive Assistant to join their team in Dallas, TX. This is a direct hire opportunity with a local client.

Key Responsibilities:

  • Manage the corporate office and provide administrative support to senior executives.
  • Perform a blend of administrative duties and business initiatives, requiring the ability to work independently and maintain confidentiality.
  • Manage mail, faxing, scanning, and other basic administrative tasks.
  • Create, improve, and manage office processes, including utilities, inventories, marketing, property taxes, insurance, and repairs.
  • Provide administrative support by drafting letters, preparing spreadsheets, managing contracts, and maintaining databases.
  • Oversee corporate purchasing and expense management, including bidding and financial analysis.
  • Make and track financial deposits as needed.
  • Organize contracts and agreements, and review invoices for accuracy.
  • Assist senior executives with various tasks, including scheduling, correspondence, and project management.
  • Maintain confidentiality and handle sensitive corporate and personal information.
  • Assist with human resources tasks, corporate filings, and entity management.
  • Support emergency situations, repairs, and unforeseen management needs.
  • Assist in transitioning ownership or management of new acquisitions.
  • Maintain open communication and positive working relationships with all team members.

Requirements:

  • Trustworthy and able to maintain confidentiality.
  • Strong organizational skills with attention to detail.
  • Proficient in computer software and office systems.
  • Capable of prioritizing and completing tasks independently.
  • Strong communication skills, both verbal and written.
  • Professional maturity and sound business judgment.
  • A positive and energetic attitude, with a willingness to be coached and apply feedback.
  • Flexible and adaptable to changing business needs.
  • Ability to think strategically and work without supervision.
  • Unquestioned ethics and integrity.
  • Team player who is dependable and reliable.

Preferred Experience:

  • Experience in an office management or executive assistant role.
  • Familiarity with financial management, contract administration, and human resources functions.
  • This is a full-time, exempt position with flexibility in working hours and responsibilities.

Adecco offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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