Senior Administrative Assistant

1 week ago

Bellevue, Washington, United States Calvert Systems Engineering Full time
Job Title: Senior Administrative Assistant

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Calvert Systems Engineering. As a key member of our organization, you will provide senior/executive-level administrative support to our program, including managing office communications and administration to support senior managers.

Responsibilities:
  • Maintain a historical file of key documents providing guidance and direction from National Leadership, the Office of the Secretary of Defense, the Secretary of Energy/National Nuclear Security Agency, the Joint Staff, Agencies, USSTRATCOM, other Combatant Commanders, and the Services.
  • Provide primary support to the government for organization, execution, and documentation of user community management forums, including In Progress Reviews, working groups, O-6/Flag Officer engagements, and Combatant Commander-level reviews.
  • Support and facilitate the delivery of Government Furnished Information (GFI) to National Leadership, the Office of the Secretary of Defense, the Secretary of Energy/National Nuclear Security Agency, the Joint Staff, Agencies, USSTRATCOM, other Combatant Commanders, and the Services, as well as maintain control and accountability for classified material.
  • Create and maintain activity-level schedules for projects, meetings, and routine business.
  • Support the USSTRATCOM system progress/status reporting by receiving, coordinating, tracking, and reviewing/analyzing issues and maintaining a user calendar.
  • Provide meeting agendas, minutes, and other support, as required.
  • Create and maintain daily and travel schedules; set up, coordinate, manage, and document meetings and conferences; and, schedule distinguished visitor visits through protocol and senior staff.
Requirements:
  • Minimum of 10 years' experience in the following areas: experience managing organizational support, execution, and documentation of community forums, in progress review, O-6/Flag Officer engagements, and Combatant Commander-level reviews.
  • Experience creating and maintaining daily activity level schedules for projects, meetings, and routine business.
  • Experience in maintaining historical files of key documents supporting guidance and direction from National Leadership, the Joint Staff, Agencies, Combatant Commands, and the Services.
  • Experience facilitating maintain control, accountability, and delivery (to include classified material) of Government Furnished Information to National Leadership, Joint Staff, Agencies, Combatant Commanders, and the Services.
  • Experience and knowledge required to support the governments developing, drafting, writing, and editing correspondence, reports, briefs, and other documents for National Leadership, Joint Staff, Agencies, Combatant Commanders, and the Services.
  • Critical thinking skills, both qualitative and quantitative.
  • Strong technical and analytical skills.
  • Ability to communicate effectively, both written and verbal.
  • Strong organizational skills and ability to multi-task.
  • Ability to work independently and as part of a team.
  • Familiarity with USSTRATCOM organization preferred.
What We Offer:
  • Comprehensive benefits including health, dental, and vision for the employee and family.
  • 401k Plan with a company contribution; fully vested immediately.
  • Company-paid Life and ADD insurance.
  • Company-paid Short-Term and Long-Term Disability insurance.
  • Flexible Spending Accounts.
  • Paid Time Off (PTO).
  • 10 paid holidays.
  • Employee Assistance Program.
  • Tuition Reimbursement.
About Us:

Calvert Systems Engineering is a Service-Disabled Veteran-Owned Small Business located in Bellevue, Nebraska, with locations in ten states and the District of Columbia. We have over 20 years of experience in providing top-shelf Department of Defense customer support while maintaining a family business culture. Our employee base is largely populated with veterans, and we focus on exceeding customer expectations by leveraging collective experiences.

We are an equal employment opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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