Office Administrator

4 days ago


Pompano Beach, Florida, United States KEITH Full time
Job Overview

KEITH is seeking a highly organized and detail-oriented Office Manager to oversee administrative operations and provide exceptional support to staff and management.

Key Responsibilities
  • Manage administrative team and responsibilities across the organization.
  • Assign and monitor tasks among administrative staff, ensuring efficient workflow and productivity.
  • Oversee office logistics, including facilities management, vendor relationships, and coordination of office events or meetings.
  • Handle incoming inquiries and correspondence, directing them to the appropriate personnel and ensuring timely responses.
  • Assist with scheduling appointments, coordinating travel arrangements, and managing calendars for executives and team members.
  • Support executives with finance functions such as expense reporting and budget tracking.
  • Provide exceptional customer service and serve as a point of contact for office-related issues and inquiries.
  • Ensure the office premises are well-maintained and equipped, coordinating with external vendors for facility repairs and maintenance.
  • Monitor office expenditure and identify cost-saving opportunities, coordinating with the finance department as needed.
  • Serve as a liaison between management, employees, and external stakeholders, facilitating communication and ensuring smooth information flow.
Requirements
  • Proven experience in office management or administrative roles, with a strong understanding of office procedures and best practices.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Excellent written and verbal communication skills, with a strong attention to detail and commitment to accuracy.
  • Strong organizational and multitasking abilities, with a demonstrated track record of managing competing priorities effectively.
  • Ability to work independently with minimal supervision and collaborate effectively as part of a team.
  • A proactive and resourceful mindset, with a willingness to take initiative and adapt to changing needs.
What We Offer
  • Competitive benefits package, including 100% paid medical, dental, and vision.
  • Employer-matched 401K plan, with 100% vesting on day one of contribution.
  • Paid parental leave and life insurance.
  • PTO, holidays, and other benefits.

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