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Administrative Assistant

2 months ago

New York, New York, United States Tiger Recruitment Full time

About the Role

Tiger Recruitment is seeking an experienced Operations Assistant to join our team in the New York office. As a key member of our operations team, you will be responsible for maintaining office systems, updating manuals, and providing administrative support to our team.

Key Responsibilities

  • Act as the primary point of contact for all vendors used by the NY office.
  • Support company operations by maintaining office systems, updating manuals, and ensuring compliance with company policies.
  • Craft correspondence and design filing systems to ensure efficient and organized record-keeping.
  • Provide exceptional customer service by greeting visitors, responding to inquiries, and managing inventory of office assets.
  • Implement and follow office policies, including sustainability initiatives, to reduce corporate costs and minimize environmental impact.
  • Track and analyze expenditures, schedule future expenses, and identify variances from budget to achieve financial objectives.
  • Manage data collection to update metrics, track carbon emissions, and eliminate errors.
  • Collaborate with the HR department to ensure smooth office rotation, staff holidays, and onboarding/offboarding processes.

Requirements and Qualifications

  • 2-3 years of experience in a creative field, such as architecture, fashion, or marketing.
  • Excellent presentation and communication skills, both verbal and written.
  • Strong numerical skills, financial acumen, and attention to detail.
  • Proficiency in Excel and general technical skills, including troubleshooting and working with the IT manager to resolve IT issues.
  • Familiarity with Mac OS and Gmail.