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Veterinary Services Coordinator
2 months ago
Job Overview
Role Summary
The Veterinary Services Coordinator collaborates closely with the Animal Health team to ensure optimal veterinary care for the animal population. This role is pivotal in maintaining the smooth operation of the Animal Health Center (AHC). Responsibilities include overseeing records management, equipment upkeep, inventory control, and procurement for the AHC, while also supporting the Animal Health team with logistical and procedural tasks. These efforts collectively contribute to the health and welfare of the animal collection and advance the mission of Birmingham Zoo, Inc. (BZI).
Key Responsibilities
Organizes the departmental schedule, encompassing veterinary procedures, meetings, and various activities. Conducts inventory of medications and supplies, and places orders for necessary items for the AHC under the guidance of the Director of Animal Health. Monitors financial expenditures, liaises with suppliers, and manages the receipt and unpacking of incoming shipments. Ensures that medical records are accurately documented and consistently updated. Collaborates with the Registrar to communicate with sending and receiving institutions regarding animal transfers and records, ensuring accurate entry of medical records for incoming animals. Responsible for the maintenance of equipment and quality assurance. Assists in the preparation, setup, and cleanup of procedures. Maintains the AHC in a clean and organized manner, adhering to AZA, State Department of Health, and USDA standards and protocols. Performs additional duties as assigned.Supervision
No direct reports; may oversee volunteers and interns.Safety Considerations
The Veterinary Services Coordinator role may involve exposure to various hazards:
May encounter unpredictable behavior from wild animals based on assignments. Requires proper understanding and use of cleaning agents. Works in a medical environment with typical health industry hazards, including needles, medications, and X-ray equipment. Involves handling controlled substances.Comprehensive training and procedures will be provided to prioritize the safety of personnel, followed by the safety of the animal collection.
Familiarity with personal safety equipment is mandatory.
All staff members are required to understand the Zoo's safety policies as outlined in the staff handbook and must report any injuries immediately to the first aid department.
Physical Requirements
The physical demands outlined here represent those that must be met by a staff member to successfully perform the essential functions of this role. While fulfilling job duties, staff should anticipate:
Frequent use of hands, fingers, tools, or controls. Regularly required to stand, walk, sit, reach with hands and arms, stoop, kneel, crouch, and communicate. Occasionally lifting and/or moving up to 50 pounds. Exposure to outdoor elements is expected.Qualifications
Required Qualifications
Birmingham Zoo acknowledges that skills and knowledge are derived from both formal and informal experiences, including education, paid employment, volunteer work, and life experiences. Candidates who meet most of the qualifications are encouraged to apply.
Education and Experience
Preferred experience in a medical or veterinary office setting, including data entry, inventory management, equipment maintenance, and procurement. Experience as a veterinary assistant or technician is not mandatory, but candidates with such experience may be considered for additional responsibilities and compensation.Skills and Competencies
Ability to collaborate effectively in a team environment and communicate across departments and with vendors. Strong critical thinking and time-management abilities. Excellent written and verbal communication skills; capable of conveying scientific information clearly and concisely. Proficiency in MS Office and data entry. Strong organizational skills with a keen attention to detail.Desirable Attributes
Genuine interest in promoting the conservation missions of zoos and aquariums. High self-motivation and a detail-oriented work ethic. Professional, positive, and enthusiastic attitude.Additional Requirements
Seasonal flu and COVID vaccinations are encouraged. Must be willing to travel locally and possess a valid driver's license with no traffic violations in the past five years.Work Schedule
Full-time position. Typically Monday to Friday during standard business hours, with some flexibility in scheduling. Veterinary assistants and technicians may be required to work evenings and weekends and participate in an on-call rotation, remaining within 30 minutes of the Zoo when on call.Work Environment
Birmingham Zoo is committed to fostering a global community where all individuals appreciate wildlife and natural habitats. The Zoo's workplace is guided by core values: Passion, Excellence, Teamwork, Sustainability, and Diversity & Inclusion. Individuals from diverse backgrounds, including Black, Indigenous, and People of Color (BIPOC), those with disabilities, members of the LGBTQIA+ community, neurodiverse individuals, and those with varied lived experiences are encouraged to apply for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Birmingham Zoo is an Equal Opportunity Employer, and all qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability status, protected status, or any other characteristic protected by law.
Application Process
Applications will be accepted until the position is filled. If selected, a background check and drug test will be conducted prior to employment.
Birmingham Zoo Inc. operates as a not-for-profit organization. The compensation for this position is competitive.
