Administrative Support Associate
3 weeks ago
Job Summary: We are seeking a highly organized and detail-oriented Receptionist to join our team at Kisling, Nestico & Redick. The ideal candidate will provide exceptional customer service, greet clients and visitors, and perform various administrative tasks.
Key Responsibilities:
- Welcome clients and visitors by greeting them in person or on the phone
- Alert firm personnel of visitor arrivals
- Assist potential clients by screening inquiry type and routing calls to the appropriate legal team
- Maintain the reception area cleanliness and monitor potential security risks
- Assemble and stamp mailers by specific deadlines
- Set up boardroom meeting space and provide refreshments to guests
- Distribute and oversee incoming and outgoing mail
- Complete daily administrative tasks, including filing, scanning, and managing schedules
Requirements:
- Excellent clerical and general office administration skills
- Excellent written and verbal communication skills, as well as organizational and time management skills
- High command of English grammar, usage, punctuation, and spelling
- Highly proficient in Microsoft Office Suite or similar software and computer knowledge
- Strong attention to detail and ability to meet timelines
- Exceptional interpersonal and customer service skills
- Patience and professionalism in dealing with difficult visitors and clients
Education and Experience:
- Minimum of High School Diploma or GED required
- Must be able to type 45 wpm accurately
- No supervisory responsibilities
Scheduling Options:
- 3 Full Days (8 am - 5 pm)
- 5 Half Days (12 pm - 5 pm)
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