Administrative Support Specialist

3 days ago

Dayton, Ohio, United States WestCare Foundation Full time
Job Summary:

The Front Desk Receptionist plays a vital role in supporting the overall mission of WestCare Foundation by providing general clerical and secretarial duties. This position is responsible for ensuring the security of the facility, logging visitors, and sorting and distributing incoming mail. Additionally, the Front Desk Receptionist will perform basic clerical and administrative tasks to support the facilities administration and leadership team. This includes answering and screening incoming phone calls, distributing to appropriate personnel as needed, and providing clerical support to facility Administrative staff. The ideal candidate will have excellent communication skills, the ability to exercise good judgment and discretion, and a professional appearance and demeanor.

Key Responsibilities:

• Provides coverage of the front desk/reception area to ensure the security of the facility, log visitors, and sort and distribute incoming mail;
• Performs basic clerical and administrative tasks to support the facilities administration and leadership team;
• Answers and screens incoming phone calls as required, distributing to appropriate personnel as needed;
• Supports facility Administrative staff by providing clerical support;
• Embraces and embodies the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation;

Requirements:

• High School Diploma or equivalent is required;
• At least one (1) year of clerical, customer service, administrative, or receptionist experience is required;
• Experience working in a nonprofit environment preferred;
• Excellent communication skills are required;
• Ability to exercise good judgment and discretion is required;
• Ability to work well in a team environment is required;
• Professional appearance and demeanor is required;
• Strong computer skills to encompass all Microsoft Office applications is highly desired;
• Superior writing skills and a strong attention to detail preferred;
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;

Working Conditions:

Work is primarily performed in an office or indoor setting;
Occasional outdoor work and travel between multiple locations may be required;
Regular and prompt attendance is required throughout employment.

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