Program Support Specialist

4 weeks ago

Los Angeles, California, United States Hollywood Bowl Full time
About the Position

We are seeking a highly motivated and detail-oriented Site Assistant to support the operations of our YOLA program at the Hollywood Bowl. The successful candidate will be responsible for ensuring the smooth execution of daily programming, including schedule management, ensemble rehearsals, and musician sign-in/sign-out.

Key Responsibilities
  • Assist with daily operations, including schedule changes, ensemble rehearsals, and musician sign-in/sign-out
  • Prepare all materials and items needed to run programming
  • Assist in setting up and breaking down all rooms and spaces each day for programming
  • Supervise musicians and ensure that the program schedule is followed; lead during pivotal transition points during programming time
  • Support musicians and teaching artists with any materials needed for rehearsals or performances
  • Assist with the recruitment process, maintaining student information, and preparing materials needed for recruitment events and other related items
  • Assist with the creation of schedules, databases/lists, production, and event running orders
  • Support the implementation of evaluation processes, particularly related to curriculum
Requirements
  • Be an active and participatory member of the Learning/YOLA team
  • Attend meetings related to events and projects you are tasked with and actively communicate conflicts and prepare for any meetings that cannot be attended
  • Complete various tasks within established time frames
  • Ability to work with multiple priorities that may need swift reorganization
  • Strong independent work and proactively identify and assess effective methods of work operation
  • Excellent communication skills, with attention to detail, a strong sense of empathy, and a proactive nature
  • Maintain confidentiality and handle sensitive situations with excellent judgment and discretion
  • Maintain professionalism in all instances and embrace serving as a representative of YOLA and the LA Phil
  • Interact with stakeholders of the YOLA community, including but not limited to administrators, partners, teaching artists, alumni, parents, and young musicians

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