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Human Resources Operations Specialist

2 months ago

Kansas City, Missouri, United States The Mail Center KC Full time
Job Description

Position Title: Human Resources Operations Specialist

Department: Administration

Reports To: Human Resources Director

FLSA Status: Non-Exempt

Prepared By: Human Resources Team

Approved By: Executive Management

Overview:

The Human Resources Operations Specialist plays a pivotal role in supporting various HR functions, including employee onboarding and offboarding, while ensuring adherence to company policies and procedures. This position serves as a vital communication link for employees regarding policy updates and procedural changes. Additionally, the specialist is responsible for maintaining the annual company calendar and assisting in the coordination of national meetings and training sessions.

Key Responsibilities:

  • Facilitate the onboarding process for new hires, including recruitment, conducting interviews, and verifying candidate backgrounds.
  • Manage recruitment and retention initiatives, including employee orientation and maintaining comprehensive employee records.
  • Organize and update employee information within the HR Information System (HRIS).
  • Oversee benefits administration, including health care and retirement plans.
  • Ensure compliance with health and safety regulations.
  • Assist in preparing materials for employee performance evaluations.
  • Handle employee termination processes, including advising on rights and benefits.
  • Present training materials to employees as needed.
  • Support payroll processes and maintain accurate records of employee attendance and leave.
  • Foster positive employee relations and address any workplace concerns.
  • Maintain confidentiality of employee records and sensitive information.
  • Provide guidance on HR policies and procedures to staff.
  • Coordinate administrative tasks related to meetings and events.
  • Collaborate with vendors for necessary services and support.
  • Manage scheduling and logistics for meetings, including preparing agendas and distributing materials.
  • Assist in project management and operational oversight in the absence of the HR Director.
  • Perform bookkeeping tasks as required.
  • Act as a personal assistant to the HR Director when necessary.
  • Work collaboratively with various departments including Operations, Marketing, and Sales.

Qualifications:

  • Bachelor's degree or equivalent experience in a relevant field.
  • Proficient in Microsoft Office Suite.
  • Strong written and verbal communication skills.
  • Experience in marketing is a plus.

Essential Skills:

  • Exceptional organizational abilities.
  • Bilingual candidates are preferred.
  • Experience in Administration, Bookkeeping, or Human Resources is advantageous.
  • Ability to multitask effectively in a fast-paced environment.
  • Strong time management skills.
  • Positive and approachable demeanor.
  • Collaborative team player.
  • Attentive to detail and a good listener.
  • Proactive and able to work independently.
  • Demonstrated integrity and accountability.

Compensation:

Salary commensurate with experience, with benefits available after a specified period of employment.