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Architectural Project Coordinator

2 months ago

Kansas City, Missouri, United States HOK Full time
Job Summary

HOK is seeking an experienced Architectural Project Administrator to provide administrative support to our Design Principal, Project Manager, and Project Team on a large Sports project.

Key Responsibilities
  • Assist with tracking project progress, project documentation, and other administrative tasks.
  • Act as a project liaison to external consultants and clients when project team members are unavailable or out of office.
  • Support the Construction Administration team in managing the project construction filing system.
  • Serve as a contact for transfer of files, documents, drawings with external consultants and clients.
  • Schedule, plan, and coordinate project meetings as directed.
  • Send completed responses or revised drawings to contractors and/or clients.
  • Assist team with project tasks in various phases, including Design/Document Phase, CA Phase, and Project Closeout.
  • Draft letters, prepare documents, and proofread client, vendor, or consultant documents.
  • Oversee and coordinate client, vendor, or consultant marketing or event opportunities.
  • Act as a resource for the onboarding of new team members to the project team.
  • Take personal responsibility for fostering a green workplace through sustainable work practices.
Requirements
  • Proficiency in MS Office, including Word, Excel, and Outlook.
  • Proficiency in Trimble Connect and Smartsheet preferred.
  • Detail-oriented and able to handle confidential information at the highest level.
  • Knowledge of construction administration process and CSI divisions preferred.
  • Excellent communication skills, including verbal and written and interpersonal skills.
  • Ability to work in a team environment.
  • Ability to effectively meet deadlines.
Preferred Qualifications
  • Bachelor's degree in business, construction administration, or related field or equivalent preferred.
  • Five years of administrative or related experience preferred.
Company Benefits

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental, and vision coverage; 401(K) savings plans; disability, life, and accident insurance; paid time off (PTO); and parental leave.

In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.

HOK is a drug-free workplace and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability.