Finance Operations Manager

2 weeks ago

Vernal, Utah, United States RN Industries Trucking Full time
Job Description

Finance Operations Manager

Job Details

Full Time / Part Time: Full Time

FLSA Classification: Exempt

Service Line: Administration

Reports to: Finance Director

SUMMARY:

The Finance Operations Manager is accountable for supervising the functions related to accounts receivable and accounts payable. This position guarantees the precise and prompt processing of invoices, payments, and collections while fostering strong relationships with both vendors and clients. The Finance Operations Manager will also contribute significantly to financial reporting and analysis, ensuring adherence to company policies and procedures, and promoting enhancements within the finance division. Furthermore, this role will lead and mentor a team of accounts receivable and accounts payable professionals to meet departmental and organizational objectives.

RESPONSIBILITIES:

Accounts Receivable:

  • Oversee the invoicing process, ensuring accurate and timely billing to clients.
  • Directly manage the accounts receivable collections process and team members.
  • Address customer inquiries and disputes, providing resolutions in a professional manner.
  • Ensure timely conversion of unbilled services to invoices.
  • Prepare and review demand letters, identifying and addressing overdue accounts.
  • Manage customer accounts and online pricing documentation.
  • Collaborate with sales and customer service teams to resolve billing discrepancies.
  • Execute month-end closing tasks for accounts receivable, including reviews and reconciliations.

Accounts Payable:

  • Supervise the processing of vendor invoices, ensuring proper coding and approval.
  • Directly manage the accounts payable team members.
  • Oversee payment schedules and ensure timely payments to vendors.
  • Reconcile vendor statements and resolve any discrepancies.
  • Manage and establish vendor accounts, ensuring all required documentation is in place.
  • Review and code credit card and electronic bank payment transactions.
  • Assist in the preparation and execution of the check run.
  • Perform month-end closing tasks for accounts payable, including reviews and reconciliations.

TEAM MANAGEMENT / OTHER DUTIES

  • Provide strong leadership to the accounts receivable and accounts payable teams, fostering a positive and collaborative work environment.
  • Conduct regular performance evaluations, set clear objectives, and provide constructive feedback.
  • Manage the workload of the team, ensuring tasks are appropriately assigned and deadlines are met.
  • Address and resolve any conflicts or issues within the team promptly and effectively.
  • Assist in the preparation of compliance reporting.
  • Support internal and external audits by providing necessary documentation.
  • Conduct variance analysis and provide insights on financial information.

SKILL REQUIREMENTS:

  • Strong understanding of accounts receivable and accounts payable processes, procedures, and practices.
  • Solid understanding of accounting principles and practices.
  • Proficiency in accounting software and Microsoft Office Suite (especially Excel).
  • Excellent analytical and problem-solving skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.
  • Proven experience in managing and developing a team.
  • Ability to process large amounts of data in a timely and organized manner.
  • Confidentiality and trustworthiness.
  • Self-starter.

EDUCATION:

  • High School Diploma or GED equivalent.
  • Accounting Degree (preferred but not required).
  • Business or management degree (preferred but not required).

EXPERIENCE:

  • 5+ years of experience in accounts receivable and accounts payable, with at least 2 years in a managerial role.

BENEFITS:

  • Medical, dental, and vision coverage in addition to life and disability insurance plans.
  • 3 weeks PTO.
  • 11 paid holidays.
  • Retirement and Savings (401K) plan.

WORK SCHEDULE:

  • Typical M-F Office hours.
  • Office-based position with occasional remote work flexibility.

DISCLAIMER CLAUSE

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this position. There are no exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical demands, and working conditions associated with the position.

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