Administrative Coordinator

4 weeks ago


Charlotte, North Carolina, United States Equiliem Full time
Job Overview

The Administrative Assistant plays a vital role in the daily operations of our HVAC company, ensuring seamless support for our technicians and customers. This position requires strong organizational skills, attention to detail, and excellent communication abilities.

Key Responsibilities
  • Customer Service: Respond to customer inquiries, schedule appointments, and provide information about services.
  • Scheduling: Coordinate and schedule HVAC technicians for service calls, maintenance, and installations, optimizing time and resources.
  • Documentation: Maintain accurate records of customer information, service history, work orders, and invoices, preparing and processing documentation for billing and payments.
  • Data Entry: Enter customer and service data into our database or software system, ensuring data accuracy and up-to-date records.
  • Billing and Invoicing: Assist with preparing and sending invoices to customers, following up on outstanding payments, and managing accounts receivable.
  • Inventory Management: Monitor and order office supplies and HVAC parts as needed, tracking inventory levels and coordinating with suppliers.
  • Technician Support: Provide administrative support to HVAC technicians, including preparing work orders, organizing service schedules, and coordinating logistics.
  • Communication: Serve as a liaison between customers, technicians, and management, ensuring smooth operations and customer satisfaction.
  • Office Management: Assist with general office duties such as filing, answering phones, organizing documents, and maintaining a clean and organized workspace.
Requirements
  • Strong organizational and time management skills.
  • Excellent communication and customer service skills.
  • Ability to handle difficult customers professionally and with empathy.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle multiple tasks and prioritize effectively.
  • Attention to detail and accuracy in data entry and documentation.
About Equiliem

Since 1995, we've helped shape the staffing industry, cultivating relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. With almost 30 years of experience combining proprietary technology solutions with the personal touch of our internal consulting experts, we are proud to be diversity-certified and committed to creating value in every interaction through our high-touch service model.



  • Charlotte, North Carolina, United States University of North Carolina at Charlotte Full time

    Job Summary:We are seeking an experienced Administrative Coordinator to join our team at the University of North Carolina at Charlotte. The successful candidate will be responsible for providing administrative support to our department, including financial duties, personnel support, and administrative tasks.Key Responsibilities:Monitor and reconcile budgets,...


  • Charlotte, North Carolina, United States Ascend Nonprofit Solutions Full time

    {"title": "Administrative Coordinator", "description": "Support the MissionAt Ascend Nonprofit Solutions, we are committed to providing hope and healing to those impacted by domestic violence, sexual assault, and child maltreatment. As an Administrative Coordinator, you will play a critical role in supporting our agency mission by providing administrative...


  • Charlotte, North Carolina, United States Esri Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Global Business Development team in our Denver Regional office in Louisville, CO. As an Administrative Assistant, you will play a critical role in supporting the team's operations and ensuring the smooth day-to-day functioning of the office.Key ResponsibilitiesCoordinate daily...


  • Charlotte, North Carolina, United States Esri Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Global Business Development team in our Denver Regional office in Louisville, CO. As an Administrative Assistant, you will play a critical role in supporting our team's operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesCoordinate daily...


  • Charlotte, North Carolina, United States GenWealth Financial Group LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to support our team's success. As an Administrative Coordinator, you will be responsible for performing a variety of administrative tasks, including data entry, record-keeping, and communication with clients and colleagues.Key Responsibilities:Provide exceptional...


  • Charlotte, North Carolina, United States Pyramid Consulting Full time

    Administrative Assistant OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at Pyramid Consulting, Inc.Job Summary:The successful candidate will provide administrative support to our executives, coordinate meetings and travel arrangements, and maintain accurate records and reports.Key Responsibilities:Provide...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    Job Summary:Forrest Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. As an Administrative Assistant, you will be responsible for managing expense reports, coordinating travel arrangements, and maintaining accurate records.Key Responsibilities:Prepare, review, and submit expense...


  • Charlotte, North Carolina, United States Esri Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our Global Business Development team in our Denver Regional office in Louisville, CO. As an Administrative Assistant, you will play a critical role in supporting our team's operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesCoordinate daily...


  • Charlotte, North Carolina, United States FORMS AND SUPPLY INC Full time

    Job DetailsJob Location: Charlotte Headquarters and Distribution Center - Charlotte, NCSalary Range: $25.00 HourlyDescription:The Sales Administrative Assistant role is critical to the smooth functioning of the sales department. This position provides comprehensive support to the sales team and other FSIoffice departments.The ideal candidate will possess...


  • Charlotte, North Carolina, United States Hoffman & Hoffman Inc Full time

    Job SummarySeeking an experienced Administrative Assistant/Office Coordinator to provide administrative support to the Critical Technologies Team. The ideal candidate will have a proven track record of ensuring smooth administrative operations, with excellent communication and organizational skills.Key Responsibilities:Provide administrative support to the...


  • Charlotte, North Carolina, United States MSCCN Full time

    bJob Summary/bbrbrThe Office Manager will be responsible for providing administrative support to the DTC Support Team and the ABV Charlotte Office. This role will focus on supporting technical projects, ensuring a high level of organization, and facilitating a pleasant work environment. The ideal candidate will have strong computer skills, attention to...


  • Charlotte, North Carolina, United States SC Johnson Full time

    SC Johnson Professional is a leading manufacturer of skincare, cleaning, and hygiene products, as well as smart technologies. We provide solutions to various markets, including Healthcare, Clean Industrial, Industrial, Office & Institutional, Hospitality & Travel, and Retail & Entertainment.The Administrative Assistant, Office Administration role is a key...


  • Charlotte, North Carolina, United States Ferretti Search Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Ferretti Search. As an Administrative Assistant, you will provide critical support to our executive team, ensuring seamless day-to-day operations and exceptional client experiences.Key Responsibilities:Provide administrative support...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    {"h1": "Administrative Assistant", "p": "At Forrest Solutions, we are seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to our team. Responsibilities: * Prepare, review, and submit expense reports for employees and management, ensuring accuracy and compliance with company policies. *...


  • Charlotte, North Carolina, United States NorthPoint Search Group Inc Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team at NorthPoint Search Group Inc. The ideal candidate will have experience in administrative roles, proficiency in Microsoft Office products, and excellent communication skills.Key Responsibilities:Manage and...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    Administrative AssistantForrest Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team.Key Responsibilities:Prepare and review expense reports for employees and management, ensuring accuracy and compliance with company policies.Coordinate and arrange travel for employees, including...


  • Charlotte, North Carolina, United States Pyramid Consulting Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Pyramid Consulting, Inc. in a contract position. The successful candidate will provide administrative support to our executives and clients, ensuring seamless day-to-day operations.Key ResponsibilitiesCoordinate and...


  • Charlotte, North Carolina, United States Unifi Aviation, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Unifi Aviation, LLC.The successful candidate will be responsible for maintaining confidentiality of personnel records, processing employment applications, and maintaining personnel records according to company policy.Additionally, the Administrative...


  • Charlotte, North Carolina, United States Forrest Solutions Full time

    Administrative AssistantAt Forrest Solutions, we are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team.Key Responsibilities:Manage expense reports and travel arrangements for employees and management, ensuring accuracy and compliance with company policies.Coordinate and arrange travel,...


  • Charlotte, North Carolina, United States Diocese Of Charlotte Full time

    Job Title: Administrative AssistantJoin the Diocese of Charlotte team as an Administrative Assistant, supporting the Properties and Risk Management department in ensuring the efficient execution of transactions and compliance with diocesan standards.Key Responsibilities:Manage and process AP invoices for the Properties Department, including Tier 1 properties...