Office Operations Coordinator
1 day ago
Job Description
TMP Architecture, Inc. seeks an organized and detail-oriented individual to support office operations and senior leadership as an Office Operations Coordinator.
Key Responsibilities:
- Manage Calendars: Manage calendars, coordinate meetings, handle correspondence, and arrange travel for senior leadership.
- Prepare Deliverables: Assist with the preparation of specifications, addenda, reports, and other deliverables.
- Transcribe Communications: Transcribe meeting agendas, memos, and project-related communications.
- Perform General Tasks: Perform general administrative tasks, including filing, editing PDFs, and maintaining digital records.
- Organize Storage: Organize offsite storage, archive records, and drawings.
- Handle Phone and Mail: Answer the main phone line, screen calls, and manage office paging.
- Support Conferences: Handle incoming mail and deliveries and maintain conference room reservations and sign-out logs.
- Coordinate Hospitality: Support hospitality coordination for meetings and luncheons.
- Provide Backup Support: Serve as a backup for office administrative functions.
- Additional Duties: Perform additional duties as assigned by the Associate Director.
Requirements:
- Experience: 2-4 years of office experience preferred.
- Skills:
- Microsoft Office Suite: Proficient in Microsoft Office Suite (Word, Excel, Access, and Outlook).
- Software Knowledge: Knowledge of Adobe InDesign and Deltek Vantagepoint (or similar database systems) is preferred.
- Architectural Drawings: A basic understanding of architectural drawings is a plus.
- Organization: Organized, reliable, detail-oriented, and flexible.
- Communication: Strong communication and time management skills.
- Mindset: Positive, proactive, and team-oriented mindset.
Work Environment & Physical Demands:
This role involves a mix of sedentary work and physical tasks, including occasional walking, bending, kneeling, and lifting items over 15 pounds. The ability to work in a fast-paced, deadline-driven environment is essential.
Salary: $60,000 - $70,000 per year, depending on experience.
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