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Project Coordination Specialist

2 months ago

Holyoke, Massachusetts, United States PeoplesBank Full time


Welcome to PeoplesBank, a leading institution in Western Massachusetts and Northern Connecticut, recognized for our commitment to sustainability, community engagement, and exceptional customer service.

We prioritize the well-being of our clients and foster an inclusive workplace culture. Our organization offers competitive compensation, flexible work arrangements, and a comprehensive benefits package for our employees. Our esteemed workplace culture has garnered accolades as a Best Place to Work and Best Local Bank. Join our team of dedicated professionals and contribute to our thriving organization.

Position Overview:
The Project Coordination Specialist will collaborate with our project management team to facilitate ongoing project initiatives.

This role will act as a support resource for the Project Management Team and engage directly in project management activities in the absence of the Project Manager.

The specialist will adhere to the Business Solutions Group's project framework and lifecycle for executing various initiatives.

Key responsibilities include the development, coordination, and successful delivery of projects that align with corporate objectives, ensuring they are completed on schedule, within budget, and meet defined scope.

Responsibilities encompass creating project timelines, adjusting schedules, communicating updates, and maintaining quality control throughout the project lifecycle. The specialist will also assist in identifying project risks and implementing mitigation strategies until successful project completion.

A strong sense of ownership and accountability for assigned projects, along with a desire to understand our customers, is essential for this role.


Key Responsibilities:
- Execute tasks as directed by the supervisor.

- Collaborate closely with the Project Management team to facilitate project planning, prioritization, execution, and closure.

- Document meeting minutes as assigned.
- Work with project teams to track and follow up on action items, risks, or issues.
- Participate actively in project meetings as assigned.

- Regularly monitor project management artifacts for tasks in project plans, ensuring completion and proper documentation.

- Assist Project Managers in scheduling project meetings as required.
- Coordinate with project partners and vendors under the guidance of project managers.
- Generate reports, dashboards, and other essential project documentation as assigned.
- Archive projects annually.
- Complete all required compliance training and adhere to bank, federal, and state regulations while maintaining departmental service standards.
- Oversee non-complex, small projects in alignment with the project management framework.

Required Skills and Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with Visio, SharePoint, Teams, and Project Management Software is advantageous.
- Ability to work independently and collaboratively within a team environment.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Capacity to manage multiple tasks simultaneously while meeting deadlines.
- Energetic with the ability to motivate and lead a team.
- Maintain a positive demeanor in challenging situations.
- Highly adaptable in daily responsibilities.
- Creative and analytical mindset with a willingness to learn.
- Strong attention to detail and problem-solving capabilities.

Work Environment:

The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this role.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the associate is regularly required to sit, use hands for sorting, writing, and typing, as well as listening and speaking.

The associate may frequently reach, walk, stoop, or crouch, and occasionally stand, lift, bend, drive, and travel.