Administrative Coordinator

3 weeks ago


San Diego, California, United States Cozen O Connor Full time
Job Summary

Cozen O'Connor is seeking a highly skilled and detail-oriented Administrative Assistant to join our innovative centralized team. This hybrid position is based in our San Diego office and requires a strong ability to multitask, think strategically, and interact with all levels of the firm.

Key Responsibilities
  • Document Processing: Provide efficient workflow including the duplication, printing, scanning, mailing, and merging of documents.
  • Quality Control: Proofread all work for accurate content and context.
  • Transcription Services: Assist with the transcriptions of digital dictations.
  • Document Management: Assist with document comparisons, formatting, the transmittal of documents, and e-signatures.
  • File Maintenance: Prepare binders and indexes, and prepare and maintain client and office files both in electronic and paper filing systems.
  • Expense Management: Prepare and submit expense reports and check requests.
  • Client Communication: Communicate with clients via phone or email.
  • Data Entry: Perform data entry, which includes inputting clients' personal biographic or corporate information into firm software.
  • Meeting Coordination: Schedule and coordinate meetings and conferences, which may include distribution of materials.
  • Travel Arrangements: Coordinate and schedule travel arrangements, including transportation, automobile rentals, and hotel reservations.
  • Time Tracking: Accurately input attorney time into the accounting system.
Qualifications and Requirements
  • Experience: 2-5 years of legal or related experience is preferred.
  • Education: High School diploma or equivalent experience required.
  • Technical Skills: Proficiency in Microsoft applications, with advanced level in Microsoft Word and Outlook.
  • Communication Skills: Excellent document processing skills, typing skills, written and verbal communication skills.
  • Professionalism: High degree of professionalism and customer service orientation, including the ability to seek clarification and trouble-shoot issues.
  • Availability: Ability to work overtime is required.


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